Executive Assistant

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members.

Responsibilities

• Provides assistance to the Supervisor, preserving the confidential nature of items of which they have knowledge. Must maintain the files, supplies and general office condition in an orderly manner
• Assists with scanning, data entry, answering phones, filing, copying, faxing mail and other general office duties as assigned. Demonstrates superior customer service skills when answering phones and greeting visitors/staff
• Uses various computer programs to create and format company forms including revisions to existing forms and new documents
• Assist in planning and preparation for company meetings.
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner
• Assist in preparation of weekly, monthly or quarterly reports
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system

Skills

• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality

Benefits

• Comprehensive Compensation Package
• Paid Holidays and Paid Time Off
• Medical / Dental / Vision Insurance
• 401(k) with Company Match
• Voluntary Supplemental Benefits

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18 - $22