Construction Billing/AR Specialist

Construction Billing & Accounts Receivable Specialist

Location: Fort Myers OR Naples, FL (Onsite)

Salary: $65,000–$85,000, depending on experience

Industry: Construction / Specialty Contracting

Employment Type: Full-Time, Direct Hire

About the Opportunity

Bell & Associates is partnering with an established, growing specialty contractor in Southwest Florida to hire an experienced Construction Billing & Accounts Receivable Specialist.

We're looking for someone who understands construction billing from the subcontractor/trade contractor side, particularly the process of billing general contractors, managing progress payments, and following up on outstanding receivables.

This is a hands-on position for someone who takes ownership of their work, stays ahead of deadlines, and is comfortable communicating directly with general contractors to resolve billing issues and collect payments.

Key Responsibilities

• Prepare, submit, and track construction progress billing, including AIA G702/G703 pay applications and GC-specific billing requirements.
• Manage accounts receivable, monitor aging reports, and proactively follow up with general contractors regarding outstanding payments.
• Track retainage, payment schedules, contract balances, and outstanding receivables.
• Prepare and maintain Notices to Owner (NTOs), lien waivers, lien releases, and other required construction documentation.
• Review contracts, change orders, and project documentation to ensure accurate, timely billing.
• Resolve billing discrepancies, rejected pay applications, and payment delays directly with GC accounting departments and project teams.
• Maintain accurate job costing, billing records, and account reconciliations.
• Partner with project managers and operations teams to ensure billing aligns with project progress and contract requirements.
• Identify opportunities to improve billing processes, collections, and overall AR efficiency.

Qualifications

• Required: Experience working for a specialty/trade contractor that bills general contractors. Examples include HVAC/mechanical, electrical, plumbing, roofing, concrete, excavation, and other construction trades.
• Hands-on experience preparing and submitting construction progress billing and AIA pay applications.
• Strong accounts receivable and collections experience, including direct follow-up with general contractors.
• Working knowledge of retainage, NTOs, lien waivers/releases, change orders, and construction contract requirements.
• Understanding of job costing and construction accounting processes.
• Proficiency in Microsoft Excel and experience with construction accounting or ERP software.
• Strong organizational skills, attention to detail, and the ability to manage multiple projects and billing deadlines.
• Confident, professional communication skills and a proactive approach to resolving payment issues.

Ideal Candidate

The ideal candidate has worked in the accounting or billing department of a specialty contractor and understands the full billing cycle, from preparing pay applications through collecting payment.

We're looking for someone who is resourceful, accountable, comfortable picking up the phone, and capable of managing their responsibilities independently.

Important: Candidates whose construction experience is exclusively with general contractors, developers, or homebuilders may not have the subcontractor-side billing experience required for this position.