What are the responsibilities and job description for the Receptionist-Administrative Assistant-Part time position at Belknap Plumbing Systems, Inc.?
Belknap Plumbing Systems, Inc.
Job Title: Receptionist-Administrative Assistant-PartTime
Plumbing & Concrete construction/service company located in the Willowbrook area near FM1960 and 249 is currently in need of a Part-time, front desk administrative assistant to join our friendly atmosphere. The ideal candidate will be someone with a cheerful personality, self -motivated, excellent communication, problem solving, customer service skills, and able to multi-task.
Must be highly punctual, have impeccable attendance, be professional, and eager to learn. This is a great position for someone who is trying to move into an office environment with a steady weekly schedule, and weekends off. It is a position that will keep you busy and is crucial for the office to run efficiently.
Duties include:
-Answering all incoming calls and directing to appropriate person and distributing messages via email.
-Greeting visitors and assisting applicants with forms
-Sorting, stamping, and distributing mail
-Some filing
-Processing Insurance Certificate Requests
-Making copies as needed of forms and manuals
-Maintaining all office supplies, ordering, and picking up
-Keeping office neat, organized, and stocked.
-Scheduling office equipment repairs & service
-Data entry for Accounts payable
-Sorting & Receiving Ship tickets
-Sorting A/P invoices
-Matching Ship tickets to Invoices
-Assist in organizing office holiday events and monthly office birthdays
-Assist project managers with setting up new jobs, updating their job boards, calling in locates and printing plans as needed.
-Assisting other departments when needed.
-Assisting President with various tasks.
-Closing duties-restocking supplies and restrooms with paper products, cleaning up break room.
-Other duties as assigned. (This list isn’t all inclusive)
Hours for this position are 9am to 4pm. Average of 30-32 hours per week.
Position is available immediately. Business casual atmosphere.
Business hours are Monday through Friday 7am to 4pm.
Skills/ Requirements
Bilingual preferred.
Must have computer experience and be internet savvy. (Word, Excel, Microsoft Outlook) Knowledge of creating and editing spreadsheets a must.
Starting hourly rate is negotiable based on experience. Starting around $37-$39k/yr but negotiable.
Background and drug test required.
Pay: $17.00 - $19.00 per hour
Work Location: In person
Salary : $37,000 - $39,000