Vendor Compliance Specialist

The qualified candidate will collaborate with the Accounts Payable department and with the Legal Department to support the external offices, managing all the procedures related to the compliance of the suppliers. The candidate will be responsible for centralizing, collecting, validating and distributing the appropriate documentation as required by the company's policy to minimize financial risk. The candidate will be asked to collaborate with the field office teams to ensure compliance with the BELFOR standards, and to transmit issues or concerns in a timely manner to management.

Responsibilities

• Examine the documentation to ensure that all necessary documents are included and signed, and effectively communicate the deficiencies to field offices.
• Communicate to the Juridical Department all the changes introduced in the packages of suppliers for their revision.
• Scan the vendor package in a shared unit and send it to the Controller for approval.
• Run quarterly reports to check the information on the W9 / GST forms.
• Send reports to the offices to make the necessary corrections.
• Ask the offices for the W9 forms corresponding to the providers they have used.
• Printing of forms 1099 and T5018 at the end of the year.
• Run tests of report format in the accounting system.
• Send documents to suppliers before the stipulated deadline.
• Work with suppliers to ensure the introduction of the necessary corrections and re-send the documents.
• Submit statements to the appropriate government agencies.
• Keep copies of documents for future use.
• Processing invoices and payments in Sunbelt / Dryco.
• Review of PODS as necessary.
• Manage audit requests from various departments.
• Assist the accounts payable department when you have problems with the issuance of checks.
  
  

Requirements

• Prepare and review reports and information in a timely and accurate manner for U.S. 1099's and Canadian T5018.
• File Returns with appropriate government and/or provincial agencies
• Work with vendors on issues and corrections needed; reprocess files.
• Ensure processing adheres to company and regulatory guidelines
• Manage flow of information and documentation effectively
• Recognize issues and take initiative towards corrective action
• Maintain professional relationships with internal and external customers
• Provide clear direction and follow through for issue resolution
• Coordinate and provide documentation as requested
• Comprehensive understanding of customer service, principles and practices
• Work under time constraints to meet specific timelines
• Attention to detail and keen sense of safeguarding other people's property and information
• Attend BELFOR sponsored operations and safety training courses as required
  
  

Qualifications

• Associates; Bachelor's preferred
• 1-3 years experience preferred in accounts payable or vendor compliance role.
• Work in a dynamic team environment and support multiple functions
• Exercise independent judgment in an ethical manner
• Adherence to processes and procedures
  
  

Physical Demands

• Occasional lifting from 5-40 lbs, unassisted (from 0-15% of the time)
• Sitting for extended periods of time
• Manual dexterity needed for keyboarding and other repetitive tasks
• The ability to bend, crouch, or stand as necessary.
  
  

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.