Position Overview

The Office Administrator is responsible for managing general administrative functions and supporting office staff and management. This role requires a high degree of independent decision-making.

Key Responsibilities

• Manage daily office operations, including ordering supplies, managing vendor relationships, and ensuring the office environment is organized and functional.
• Handle all incoming and outgoing communications, including mail, email, and multi-line phone systems.
• Perform accounts payable and accounts receivable support functions, including processing invoices and managing petty cash.
• Exercise independent judgment in solving day-to-day administrative issues and scheduling conflicts.
• Assist with new employees and coordinate training schedules.
• May supervise the work of up to one direct report (e.g., an Office Assistant or Intern), including delegation and performance monitoring [based on user input].
• Prepare and distribute internal and external reports, correspondence, and presentations.
• Other projects and duties as assigned.

Experience and Qualifications

• Proven experience in an office management or administrative role.
• Strong organizational, time management, and problem-solving skills.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to prioritize tasks, manage deadlines, and exercise independent judgment [based on user input].
• Experience managing or guiding the work of others is a plus.

Physical Requirements

• Primarily sedentary work, but requires mobility to move throughout the office.
• Ability to occasionally lift files, boxes, and office supplies up to 20 pounds.
• Ability to sit for extended periods operating a computer and phone

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by employees, and are not to be construed as an exhaustive list of responsibilities, duties and skills required of personnel so classified.

BELFOR Holdings is an Equal Opportunity Employer