Accounts Receivable Specialist

Accounts Receivable Processor I

Location: Moon Township, PA 15108

Job Type: Contract

Duration: 18 Months

Start Date: Immediate

Pay Rate: $21.99/hour

Position Overview

We are seeking an Accounts Receivable Processor I to support customer rebate processing, claims analysis, discrepancy resolution, and collections activities. The successful candidate will work closely with Finance, Sales, and customer teams to ensure rebate claims are processed accurately, issues are resolved promptly, and invalid or excessive credits are identified and recovered.

This role requires strong analytical skills, attention to detail, financial accuracy, and the ability to investigate discrepancies and identify root causes.

Key Responsibilities

• Process customer rebate claims through the appropriate systems in a timely and accurate manner.
• Review and analyze rejected rebate claims and identify the reasons for rejection.
• Investigate discrepancies and drive appropriate resolution with customers and internal stakeholders.
• Perform root cause analysis to identify recurring rebate errors and recommend corrective actions.
• Collect customer rebates that were previously issued but determined to be invalid.
• Analyze, review, and process rebate claim files received from customers.
• Maintain an approval authority for total rebate claims of less than $500,000, while following established internal policies and procedures.
• Adhere to the established write-off tolerance of up to $2,500 per disputed claim line.
• Resolve discrepancies between Sales, customers, and Finance related to rebate claims.
• Collaborate with internal teams to ensure accurate crediting and reporting of rebate claims.
• Monitor customer rebate activity to identify excessive credits and prevent potential overpayments.
• Work closely with Finance and Sales teams to maintain accurate rebate records and minimize discrepancies.
• Support special projects and other initiatives as assigned by management.
• Maintain accurate documentation and records related to rebate processing and resolution activities.

Required Skills & Qualifications

• Experience in Accounts Receivable, Finance, Accounting, Rebates, Claims Processing, or a related field.
• Strong analytical and problem-solving skills.
• Excellent attention to detail and accuracy.
• Ability to investigate financial discrepancies and determine root causes.
• Strong communication and interpersonal skills.
• Ability to work effectively with Finance, Sales, customers, and other internal stakeholders.
• Proficiency with Microsoft Office, particularly Excel.
• Ability to manage multiple claims, priorities, and deadlines in a fast-paced environment.
• Strong organizational and follow-up skills.

Preferred Qualifications

• Experience with customer rebate programs or rebate claim processing.
• Experience working with ERP, accounting, or financial systems.
• Knowledge of Accounts Receivable and credit/debit processes.
• Experience with financial reconciliation and discrepancy resolution.
• Associate's or Bachelor's degree in Accounting, Finance, Business, or a related discipline is preferred.