Bookkeeper

GENERAL SUMMARY: To maintain the financial books, records, and associated files of the church for the General Fund and Designated funds. (28 hrs./week) with pre-approval, an option to work remotely as needed

ESSENTIAL DUTIES & RESPONSIBILITIES:

1. Prepare and record checks from approved invoices.

2. Monitor incoming invoices. Create vouchers. Supervise vouchers thru approval process. Scan invoices and vouchers to shared drive

3. Maintain filing system for unpaid and paid invoices and authorizations.

4. Issue timely payment for all vendors

5. Coordinate with financial institutions on signature authorizations for church accounts.

6. Record bank deposits, both manual and electronic to the bookkeeping system.

7. Process NSF checks (contact individual, correct books)

8. Maintain files of deposit records.

9. Maintain secure files of unprinted checks, cancelled checks and bank statements and EFT forms.

10. Maintain records and balances of CDs.

11. Prepare monthly financial reports for Finance Committee, Ad Council, and others as needed.

12. Maintain Federal Tax Identification Number and associated correspondence.

13. Maintain Maryland Retail Sales Tax Exemption Certificate and correspondence; provide copies as needed.

14. Maintain records of employee salaries, payroll deductions, tax withholding certificates, medical insurance records, pension deductions, other deduction records including tax-deferred plans (401K) and flexible spending accounts. Submit payroll information to third party payroll preparer.

15. Print and coordinate mailing, electronic and hard copy, of quarterly members’ giving statements and pledge letters

16. Maintain supplies for bookkeeping office and count teams (coin envelopes, print green and orange recording slips etc)

17. Annually, store accounts payable, bank statements, checks, monthly reports, and other records.

18. Assist Finance Committee with correspondence and reports as needed.

19. Annually, pledge cards, both emailed and hardcopy, and statistical report in January.

20. Work with internal auditors to complete audit and other reports.

21. Address mid week count team concerns as they occur on Wednesday mornings

22. Other duties as assigned.

ORGANIZATION RELATIONSHIPS:

Communicates and coordinates with other office and ministry staff and volunteers as needed.

In conjunction with the Administrative Specialist and the Administrative and Congregational Care Assistant, provide receptionist services and greet office visitors and answer phones when volunteers are not on site.

REQUIRED QUALIFICATIONS:

1) Knowledge, skills & abilities:

· Knowledge of accounting and financial principles.

· Strong computer skills, including a thorough knowledge of the Microsoft Office Suite

· Understanding of QuickBooks and ability to learn other automated bookkeeping systems as needed.

· Attention to detail and accuracy in all financial duties.

· Ability to multi-task

· Ability to maintain confidentiality and professional demeanor.

· Practical experience in business correspondence and writing.

2) Minimum educational level:

· High school degree or equivalent experience

· Bachelor’s degree preferred.

3) Minimum experience:

· Three years of experience in a bookkeeping position

4) Physical Requirements:

· Ability to lift 5 lbs.