What are the responsibilities and job description for the Executive Assistant, GM North America Office position at BeiGene USA?
BeOne continues to grow at a rapid pace with challenging and exciting opportunities for experienced professionals. When considering candidates, we look for scientific and business professionals who are highly motivated, collaborative, and most importantly, share our passionate interest in fighting cancer.
General Description:
BeOne isseeking an experienced Executive Assistant toreport to andsupporttheNA General Managerand his Chief of Staff. The person in this role will need to be an experienced, detail-oriented problem-solver with exceptionalorganizationaland time management skills. Additionally, the ideal candidate will have exceptional communication skills, the ability to manage the needs of many, be self-motivated, anddemonstrateresourcefulness in building relationships across the global BeOne organization.
Candidate must belocatedonthe East Coast.
Essential Functions of theJob:
Provide support to theNA General Manager and NA GM Chief of Staff
Schedule and manage appointments, meetings, and events to maximize the leader's time and efficiency.
Coordinate travellogistics, including flights, accommodations, transportation, and itineraries.
Oversee and manage the senior leader's expenses, including preparing monthly expense reports, tracking reimbursements,andensuring compliance with company policies
Schedule and manageCore North America Leadership Team (cNALT)bi-weekly meetings,cNALTcalendar andoff-sites
Provide in-person meeting support forcNALTand other commercial meetings(meeting space, meeting meals, off-site dinners, congresslogistics,etc)
Understand business priorities and proactively look for ways to streamline the support matrix
Supportmaintaininginternal cross-functional relationships, including the Office of the CEO,Board members,CPTand Senior Leaders
Partner with the Executive Assistants across the enterprise tomanage scheduling andshare best practices
Schedule and coordinate candidate phone,videoand in-office interviews
ProcessScope of Work,Master Service Agreements, Purchasing Orders and Invoices
Complete administrative aspects of projects and initiatives
Maintain org charts within theNAcommercial organization
Provide assistanceas needed for assigned department
Handle sensitive information with discretion andmaintain confidentiality at all times.
Qualifications:
7 years ofexperienceassistinghigh levelexecutives andleaders; multiple disciplines a plus
Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
Strong verbal and written communication skills, with the ability to interact professionally with a variety of stakeholders.
High attention to detail to ensure accuracy in documents, scheduling, and communications.
Effective problem-solving skills, with a proactive approach toidentifyingissues and implementing solutions.
Ability to work in a fast-paced environment and adapt to changing priorities with ease.
Strong interpersonal skills with a collaborative and approachable demeanor, fostering positive relationships withinall levels ofthe organization.
A high levelof professionalism, reliability, and initiative in all tasks and responsibilities.
High levelofproficiencywith Microsoft Office Suite(word, excel, PPT)and other technology tools such as virtual meetings, teleconferencing, and variouspresentationand organizational software
Supervisory Responsibilities:
No
Global Competencies
When we exhibit our values of Patients First, Driving Excellence, Bold Ingenuity and Collaborative Spirit, through our twelve global competencies below, we help get more affordable medicines to more patients around the world.
- Fosters Teamwork
- Provides and Solicits Honest and Actionable Feedback
- Self-Awareness
- Acts Inclusively
- Demonstrates Initiative
- Entrepreneurial Mindset
- Continuous Learning
- Embraces Change
- Results-Oriented
- Analytical Thinking/Data Analysis
- Financial Excellence
- Communicates with Clarity
BeOne is committed to fair and equitable compensation practices. Actual compensation packages are determined by several factors that are unique to each candidate, including but not limited to job-related skills, depth of experience, certifications, relevant education or training, and specific work location. Packages may vary by location due to differences in the cost of labor. The recruiter can share more about the specific salary range for a preferred location during the hiring process. Please note that the listed range reflects the base salary or hourly range only. Non-Commercial roles are eligible to participate in the annual bonus plan, and Commercial roles are eligible to participate in an incentive compensation plan. All Company employees have the opportunity to own shares of BeOne Medicines Ltd. stock because all employees are eligible for discretionary equity awards and to voluntarily participate in the Employee Stock Purchase Plan. The Company has a comprehensive benefits package that includes Medical, Dental, Vision, 401(k), FSA/HSA, Life Insurance, Paid Time Off, and Wellness.
We are proud to be an equal opportunity employer. BeOne does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974, Title I of the Americans with Disabilities Act of 1990, and any other applicable federal, state or local laws, applicants who require reasonable accommodation in the job application process may contact accommodationsus@beonemed.com.
Salary : $89,900 - $114,900