What are the responsibilities and job description for the Administrative Assistant / Scheduler – Hybrid | Encino, CA position at Behavioral Learning Network?
Administrative Assistant / Scheduler – Hybrid | Encino, CA
Behavioral Learning Network (BLN) is hiring an Administrative Assistant / Scheduler with ABA or healthcare scheduling experience to support children and families receiving Applied Behavior Analysis services in homes, schools, and community settings.
This is a hybrid role for someone who understands ABA service delivery, enjoys solving complex scheduling puzzles, and can manage both on-site collaboration and focused remote work. Consistent in-office presence is required, particularly during onboarding and high-volume scheduling periods.
Key Responsibilities
- Create, manage, and adjust ABA schedules for clients and clinical staff
- Ensure clients receive all authorized ABA hours
- Match staff to clients based on availability, location, skills, and authorizations
- Respond to cancellations, coverage needs, and schedule changes in real time
- Communicate clearly with families, clinicians, supervisors, and schools
- Maintain accurate scheduling records in CentralReach (preferred)
- Coordinate onboarding and training schedules for new hires
Required Qualifications
- Experience in scheduling, coordination, or operations (ABA or healthcare strongly preferred)
- Understanding of ABA services and school-based scheduling
- Exceptional organization, time management, and prioritization skills
- Ability to work in a fast-paced, high-volume environment
- Strong written and verbal communication skills
- Comfortable using scheduling and practice management systems
- Ability to work a hybrid schedule, including required on-site days in Encino
Ideal Candidate Profile
- Enjoys problem-solving and constraint-based scheduling
- Calm under pressure and frequent interruptions
- Highly detail-oriented and proactive
- Comfortable balancing independent work with team collaboration
Compensation & Benefits
- $22–$26 per hour, non-exempt
- Medical, dental, and vision benefits
- Paid sick time and paid holidays
- Direct deposit
- Annual performance reviews with raise opportunities
Location & Schedule
- Hybrid position based in Encino, CA
- Combination of on-site and remote work
BLN is an equal opportunity employer. We welcome applicants of all backgrounds and do not discriminate based on race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability, veteran status, or any other protected status. We provide reasonable accommodations in the application and employment process. If you need assistance, please contact HR@blnautism.com.
Job Type: Full-time
Pay: $22.00 - $25.00 per hour
Benefits:
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
Experience:
- Healthcare Scheduling: 1 year (Required)
- Administrative: 1 year (Preferred)
Work Location: Hybrid remote in Encino, CA 91436
Salary : $22 - $26