Executive and Operations Assistant

Competitive Compensation 

• $25-$30 per hour depending on education and experience 

Full-Time Benefits (32 hours per week) 

• Accrued Paid Vacation – Max 80 hours or two weeks per year 

• 7 Paid Holidays 

• Healthcare Benefits (30 hours per week) 

• • Medical Insurance: Employer pays 60%-82% of employee premium  

• • Dental Insurance: Employer pays 60%-100% of employee premium   

• • Vision Insurance: Employer pays 100% of employee premium
    
    

All Employee Benefits 

• Paid Training 

• Accrued Sick Leave 

• 8 hours floating holiday per year 

• SIMPLE IRA Plus Retirement Plan 

• 100% employer match up to 3% of gross income after 1 year of employment 

• Discounted and Portable Whole Life Insurance Policy 

• 10-20% Tuition Discounts with partnered online universities 

• Drive Time and Mileage Reimbursement (some exclusions and limitations may apply) 

• Opportunities for Promotion, Mentorship, and Career Growth
  

Available Hours 

• Full-Time 

• Must be available Monday – Friday 9:30 am – 6:00 pm 

Work Location(s) 

• Newport Beach 

We are currently hiring an Executive and Operations Assistant to help support the administrative and management teams. This role will be responsible for developing and maintaining employee and clients schedules. This role will also operate as an administrative assistant for the management team.

Behavior One Autism Solutions provides quality and individualized services based on the principles of Applied Behavior Analysis (ABA) to children and teens with autism spectrum disorder (ASD), learning disabilities, and developmental delays.   

Primary Job Responsibilities 

• Develops and maintains employee and client schedules that maximize staffing efficiency, client service needs, and employee availability. 

• Monitors, prioritizes, and routes incoming emails, correspondence, and reports to the appropriate individuals. 

• Maintains calendars for executives and leadership, including scheduling meetings, appointments, and time-blocking to optimize productivity. 

• Manages incoming and outgoing mail, packages, and other company correspondence. 

• Tracks and follows up with individuals and departments to ensure assigned tasks and projects meet deadlines. 

• Performs general administrative duties, including ordering office supplies, maintaining filing systems, data entry, document preparation, and basic bookkeeping or expense tracking as assigned. 

• Answers and directs incoming telephone calls, takes messages, and responds to routine inquiries in a professional manner. 

• Maintains knowledge of company policies and applicable federal, state, and local employment laws relevant to assigned responsibilities. 

• Handles sensitive and confidential information with professionalism and discretion. 

• Uses various computer applications, such as Microsoft Office, scheduling platforms, and database management systems. 
  

Skills and Qualifications 

• Required: 

• • High School Diploma or equivalent 

• • 1-2 years of administrative experience 

• • Skills: 

• • • Organizational skills 

• • • Effective time management skills 

• • • Effective Communication 

• • • Problem-solving and critical thinking 

• • Ability to provide evidence of negative tuberculosis test 

• • Ability to pass FBI and DOJ Live Scan background check 

• • Consistent and reliable transportation 

• Preferred:  

• • Bachelor’s degree 

• • Experience working with or around individuals with learning or development disabilities 

• • Bilingual 

Visit our website to learn more about our team! (https://www.beonebehavior.com/)