Purchasing Specialist

Description

Location: El Segundo, CA

Compensation: $21-22/hr DOE

Position Overview

The Purchasing Specialist is responsible for managing the procurement of goods and services to meet the organization's operational needs. They work closely with vendors, negotiate contracts, analyze market trends, and ensure cost-effective purchasing decisions.

Primary Job Duties

Vendor Management:

• Identify, evaluate, and select suppliers based on quality, price, and reliability
• Maintain relationships with existing suppliers and source new vendors when necessary.
• Monitor vendor performance and ensure compliance with agreed-upon terms and conditions
• Manage and follow up on the return process for defective items at centers.
• Tracking owners manuals for each center in the event of product recalls.
  
  

Purchase Order Processing

• Analyze procurement requirements and develop effective procurement strategies, policies and procedures to meet business standards.
• Collaborate with various departments including, center development, facilities, accounting & clinical operations to align procurement with business objectives and needs.
• Communicate effectively with suppliers and internal teams to resolve issues and ensure timely delivery.
• Track deliverables for new centers., e.g., wallpaper through customs, flooring materials appliances and other purchased goods.
• Monthly tracking and review of items that are broken or used for center development, facilities and clinical operations.
• New center orders and tracking; follow up on returned items.
• Maintain master purchasing lists for center development, facilities and clinical operations.
• Monitor and track orders for ensure delivery on time.
• Resolve any discrepancies or issues with suppliers
  
  

Cost Containment

• Conduct cost-benefit analysis and recommend cost saving initiatives.
• Work to achieve cost reduction goals without compromising quality. Review and approve purchase requests for center admins, home region staff and facilities.
• Maximize vendor progressive pricing on renewable goods purchased for centers.
• Communicate with Amazon business vendors as needed.
• Track and reconcile center procurement costs for the center development budgets. Support Tenant Improvement Allowance tracking.
  
  

Contract Management

• Review and negotiate contracts with suppliers, ensuring compliance with legal and company requirements.
• Monitor contract performance and address any deviations or concerns.
• Collaborate with legal and other relevant departments to ensure contract integrity.
  
  

Risk Management

• Stay informed about industry regulations and compliance standards.
• Implement risk management practices to ensure the continuity of the supply chain.
  
  

Communication

• Collaborate with internal stakeholders, such as development, facilities, inventory, finance to understand and oversee procurement needs.
• Communicate effectively with suppliers, addressing inquiries and resolving issues.
• Provide regular updates on procurement activities to relevant stakeholders.
• Other duties as assigned.
  
  

Job Requirements

• 1-2 years in procurement or purchasing position or similar coordinator level role.
• Associate’s degree or minimally a high school diploma with equivalent experience.
• Familiarity with procurement software and systems and inventory management.
• Knowledge of supply chain processes and best practices.
• Assumes complete responsibility for assignments of moderate complexity and continues to aggressively improve skill base.
• Experience in operational planning as well as budget management.
• Good interpersonal skills and a cooperative attitude.
• Excellent oral and written communication skills.
• Strong attention to detail.
• Creativity and an ability to be proactive in problem solving.
• Online research capabilities.
• Knowledge of Microsoft Office applications (e.g., Word, Excel, Outlook).
• Bilingual preferred, but not necessary
• Ability to provide negative TB test results
• Ability to clear FBI & DOJ fingerprinting
• Valid driver’s license and auto insurance 
• A reliable car and be willing to drive daily (as required)
  
  

Physical Requirements

• Typical functions of this role include standing, sitting, and walking a majority of the time. There are occasions when kneeling, stooping, bending, or reaching may be necessary.
• The employee must be able to lift and/or move up to 10 lbs. on a regular basis. There may be occasions in which the employee must be able to lift or move up to 40 lbs
  
  

Benefits

• Career growth opportunitieswith performance and promotion raises.
• 401(k) with company matchafter 6 months.
• Medical, dental, and vision insurancestarting on day one.
• Paid time off, holidays, and sick leave.
• Exclusive employee perks: Telehealth & mental health support, gym & travel discounts, lab testing & prescription savings, and more!
  
  

Behavior Frontiers is an Equal Opportunity Employer and will consider for employment all qualified applicants in a manner consistent with the requirements of the applicable federal, state, and local laws.