Executive Assistant / Office Coordinator

Be the right hand to leadership and the heartbeat of our office.

We're looking for a highly organized, proactive, and resourceful Executive Assistant / Office Coordinator to support company leadership while keeping our office operations running smoothly. This is a dynamic role for someone who enjoys wearing multiple hats, building relationships, solving problems, and creating exceptional experiences for employees, clients, and business partners.

What You'll Do

Executive & Administrative Support:

• Partner closely with leadership to manage priorities, schedules, and day-to-day operations.
• Coordinate calendars, meetings, travel arrangements, and executive appointments.
• Prepare correspondence, presentations, reports, meeting agendas, and business documents.
• Facilitate meetings, track action items, and support key projects from start to finish.
• Serve as a professional liaison between leadership, employees, clients, vendors, and subcontractors.
• Handle confidential information with discretion and professionalism.
• Anticipate needs, streamline processes, and help leadership stay focused on strategic priorities.

Office Operations & Team Support:

• Coordinate office communication, logistics, and daily operations across office and field teams.
• Support onboarding activities, including workspace setup, technology coordination, and new hire orientation.
• Plan company meetings, training sessions, travel, and team events.
• Manage office supplies, records, facilities coordination, vendor relationships, and equipment maintenance.
• Maintain contractor compliance documentation, certifications, and business records.
• Oversee shipping, receiving, mail distribution, and inventory-related activities.
• Serve as the administrator for Trainual, maintaining company processes, documentation, and training resources.
• Provide day-to-day technology support, including device setup, software access, and basic troubleshooting.

What We're Looking ForRequired Qualifications

• 3 years of administrative, executive assistant, office coordination, or related experience.
• Strong proficiency with Microsoft Office and business technology tools.
• Exceptional organization, communication, and multitasking skills.
• Ability to manage competing priorities while maintaining attention to detail.
• Demonstrated professionalism, confidentiality, and sound judgment.
• Strong relationship-building skills with employees, clients, vendors, and business partners.
• Notary Public or willingness to obtain certification.

Preferred Qualifications

• Associate degree in Business Administration, Office Administration, or a related field.
• Experience supporting executives in a construction, trades, project-based, or professional services environment.
• Experience managing office operations, vendor relationships, facilities, and company events.
• Familiarity with Trainual, Monday.com, or similar process and project management platforms.
• Comfort supporting both office and field-based teams.

Why Join Us?

You'll play a key role in helping our team operate efficiently, stay organized, and deliver exceptional service. If you're a self-starter who enjoys creating order, supporting leaders, and making a meaningful impact every day, we'd love to meet you.

Apply today and become an essential part of our growing team.

Benefit Package:

- Health, Dental, Vision Insurance (100% employee premium covered, 50% dependents)

- Safe Harbor (3% guaranteed contribution when eligibility on salary bonus)

- Profit Sharing (0-9% historically, driven by overall company profits)

- 401k (Roth or regular)

- Retirement planning

- Reimbursements (mileage, travel expenses, meals for travel/entertainment)

Job Type: Full-time

Pay: $30.00 - $39.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Experience:

• Administrative: 3 years (Required)
• Office coordination: 3 years (Required)

Work Location: In person

Salary : $30 - $39