Guidance Secretary, 2026-2027

POSITION:  Guidance Secretary

LOCATION: Beech Springs Middle School

QUALIFICATIONS: High School Diploma with one or two years of clerical experience

REPORTS TO: Building Principal

GENERAL SUMMARY:

Provides routine clerical support to assigned supervisor.  Performs a variety of duties to support area of work including typing letters, memoranda and reports, filing, copying, answering incoming calls, scheduling appointments, processing mail, keying data, etc.

PERFORMANCE RESPONSIBILITIES:

• Provides secretarial support by performing such duties as answering incoming telephone calls and taking messages; sorting and distributing mail; typing letters, reports and memoranda; filing; directing visitors; and scheduling meetings.

• Types, completes and/or files various documents, records, and reports such as letters, memoranda, agendas, work orders, invoices, purchase orders, etc.

• May order, control, and/or monitor departmental supplies and equipment.

• Handles confidential documents in an appropriate manner; maintains confidential files and records such as employee information; enters employee and/or student information to computer as assigned.

• May provide clerical assistance as a back-up to other departmental or division staff.

• Interacts with various persons in the performance of duties including school administrators and staff, students, parents, business persons, government officials and agencies, etc.

• Operates general office equipment such as a computer, copier, and calculator.

• Performs other related duties as required.

WORKING CONDITIONS:

Conducts duties in an office environment with no significant exposure to environmental conditions.  Requires ability to work under a degree of stress related to duties that required constant attention, and meeting deadlines.  Physical demands are restricted to office work requiring lifting/moving of items up to 25 pounds.   Job requires the operation of standard office equipment.  Nature of job requires frequent use of computer and monitors for long durations.

DISCLAIMER STATEMENT:

This job description is not intended as a complete listing of job duties.  The incumbent is responsible for the performance of other related duties as assigned/required.   

Salary:  Secretary Salary Schedule (205 Days)

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Statement of Non-Discrimination

Discrimination of all persons is prohibited with regard to employment and any other program or activity on the basis of race, religion, sex, national origin, age, color, immigrant status, English speaking status or disabling condition in District Five Schools of Spartanburg County as required by Title IX of the Educational Amendments Act of 1972, Section 504 of the Rehabilitation Act of 1973, the Age Discrimination Act of 1975, and the Civil Rights Act of 1964 as amended. Section 504 Coordinator, Director of Special Services; Title IX Coordinator, Chief Administrative Officer.