Senior Talent Acquisition Coordinator

This is a fast-paced, high-volume role where you’ll manage complex scheduling, interview logistics, and ad-hoc coordination to support the Talent Acquisition team. You will provide a first-class candidate and stakeholder experience by combining quality communication, attention to detail and an ability to properly prioritize tasks assigned to you.

You are expected to deliver work that meets all established service-level agreements (SLAs) with our stakeholders and candidates, and to take ownership of your outcomes. Success in this role means staying proactive, maintaining a strong attention to detail, and balancing multiple priorities without losing sight of the candidate and stakeholder experience.

Responsibilities:

End-to-End Recruiting Coordination Ownership

Take full ownership of the coordination process for both virtual and in-person interviews. This includes:

• Managing scheduling logistics, calendars, and candidate documentation with precision and speed.
• Overseeing a pipeline of assigned interviews while maintaining accurate and timely data in our candidate tracking tools
• Serving as the primary point of contact for candidates answering questions, communicating updates, and ensuring a thoughtful, consistent candidate experience.

Relationship Building and Customer Service

• Build trusted partnerships with recruiters, hiring managers, and candidates by providing clear, consistent, and proactive communication.
• Approach every interaction with a service mindset and a focus on creating a seamless experience for all stakeholders.

Adaptability and Prioritization

• Thrive in a fast-paced environment by effectively managing competing priorities and supporting multiple team members.
• Demonstrate a strong sense of urgency, a solution-oriented mindset, and a proactive approach to improving processes and execution.

Communication and Subject Matter Expertise

• Act as a knowledgeable resource on recruiting coordination processes.
• Clearly communicate timelines, expectations, and best practices to administrative staff and cross-functional partners.

Information Security

• Handle sensitive candidate and company information with the utmost confidentiality, discretion, and professionalism.

Operations Support

• Partner with the Talent Acquisition Operations team on administrative tasks, systems support, and inquiries related to TA policies and procedures to ensure efficient day-to-day operations.

Required Qualifications:

• 3 years of relevant administrative and/or coordination experience
• Ability to demonstrate effective organizational and prioritization skills
• Exceptional stakeholder management
• Experience working in Google Office Suite with an emphasis on Drive, Docs, Calendar, and Sheets (or their Microsoft counterparts)

Desired Qualifications:

• Experience with scheduling in Greenhouse ATS

It’s our policy to provide equal employment opportunity for all applicants and employees of Bee Talent Solutions. The Company makes reasonable accommodations for handicapped and disabled employees and does not unlawfully discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, veteran status, marital status, criminal history, or any other category protected by applicable federal and state law.

We consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with applicable federal, state and local law, including, but not limited to, the California Fair Chance Act, the City of Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, the San Francisco Fair Chance Ordinance, and the Washington Fair Chance Act.

Per the Los Angeles County Fair Chance Ordinance, the following core duties may create a basis for disqualifying candidates with relevant criminal histories:

• Safeguarding confidential and sensitive data while employed by us and while on assignment at a customer of ours
• Communication with others, including employees and third parties such as vendors, customers (including their employees), and/or players, including minors
• Accessing our or our customer’s assets, secure digital systems, and networks
• Ensuring a safe interactive environment for players, employees, and temporary workers

These duties are directly related to essential operations, safety, trust, and compliance obligations within our organization and within the organization of any customer to whom you may be assigned while employed by us. Please note that job duties may evolve based on business needs and additional responsibilities may be assigned as necessary to maintain operational efficiency and security.