What are the responsibilities and job description for the Budget Analyst position at Bedford ORD VISN 1?
This position is located in the Office of Research and Development (ORD) at VA Bedford Healthcare System - Edith Nourse Rogers Memorial VA Hospital in Bedford, MA. The position serves as a Budget Analyst for the R&D Service and provides budgetary planning and fiscal management, while coordinating Managerial Cost Accounting (MCA) activities, and leading qualitative and quantitative performance improvement activities to meet the strategic planning goals for the Research Service.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11. At the GS-09 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.
Major duties and responsibilities include but not limited to:
Budget Management and Financial Administration
Budget Analysis, Reporting, and Program Evaluation
Contract Administration and Contracting Officer Representative (COR) Support
Recruitment & Relocation Incentives: Not authorized
Qualifications:
Minimum Requirement: The following are minimum requirements for appointment as a Budget Analyst in the Veterans Health Administration (VHA), which all applicants must met.- Specialized Experience (GS-09): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-07) in the normal line of progression for the occupation in the organization. Qualifying examples of specialized experience would typically include but are not limited to: performing budget and financial management duties involving budget formulation, execution, analysis, and monitoring; tracking and reconciling multiple funding sources; monitoring personnel and operating expenditures; ensuring compliance with applicable financial policies, procedures, and regulations; and utilizing automated financial management systems, spreadsheets, and databases. (CLEAR DETAILS OF EXPERIENCE REQUIRED: Your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week.) OR,
- Education (GS-09): Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. NOTE: One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) OR,
- Combination (GS-09): Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as described above. Only graduate education in excess of the amount required for the next lower grade level (i.e., 18 semester hours) may be used to qualify applicants for positions at grade GS-09. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.)
- Specialized Experience (GS-11): You must have one (1) year of specialized experience that equipped you with the particular knowledge, skills, and abilities (KSA's) to perform successfully the duties of the position, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level (i.e., GS-09) in the normal line of progression for the occupation in the organization. Qualifying examples of specialized experience would typically include but are not limited to: performing budget and financial management duties involving budget formulation, execution, analysis, and monitoring; tracking and reconciling multiple funding sources; monitoring personnel and operating expenditures; ensuring compliance with applicable financial policies, procedures, and regulations; utilizing automated financial management systems, spreadsheets, and databases; analyzing financial data and expenditures to identify trends and funding requirements; developing budget estimates, forecasts, and financial reports; and providing budgetary recommendations to management. (CLEAR DETAILS OF EXPERIENCE REQUIRED: Your resume must show complete information for each job entry, such as beginning and ending dates of employment, duties performed, and/or total hours worked per week.) OR,
- Education (GS-11): Applicants may substitute education for the required experience. To qualify based on education for this grade level you must have Ph.D. or equivalent doctoral degree or 3 full years of progressively higher level graduate education leading to such a degree or LL.M., if related. Such education must demonstrate the knowledge, skills, and abilities necessary to do the work. NOTE: One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Part-time graduate education is creditable in accordance with its relationship to a year of full-time study at the school attended. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.) OR,
- Combination (GS-11): Applicants may also combine education and experience to qualify at this level. You must have a combination of specialized experience and education as described above. Only graduate education in excess of the amount required for the next lower grade level (i.e., 36 semester hours) may be used to qualify applicants for positions at grade GS-11. (UNOFFICIAL TRANSCRIPT REQUIRED: If you do not submit your transcript, your application may not be reviewed.)
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.
Responsibilities:
***THIS IS NOT A VIRTUAL POSITION, YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION***This position involves a multi-grade career ladder. The major duties listed below represent the full performance level of GS-11. At the GS-09 grade level, you will perform assignments of a more limited scope and with less independence. You will progressively acquire the background necessary to perform at the full performance level of GS-11. Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance, availability of higher-level work, and availability of funds.
Major duties and responsibilities include but not limited to:
Budget Management and Financial Administration
- Serving as the principal budget and financial management advisor for the Research & Development (R&D) Service
- Overseeing budget planning, formulation, execution, analysis, and monitoring of multiple research funding programs and appropriations
- Developing short- and long-range budget strategies to support organizational goals and strategic priorities
- Analyzing financial trends, forecasting funding requirements, and recommending resource allocation strategies
- Allocating, tracking, and reconciling research funding to ensure accuracy, accountability, and effective resource utilization
- Ensuring compliance with federal, VA, research, procurement, and fiscal regulations and policies
- Advising leadership, investigators, and program staff on budget development, funding availability, expenditures, and financial reporting requirements
- Monitoring research accounts, grants, contracts, personnel costs, and reimbursable funding to support sound financial management
- Supporting organizational decision-making through analysis of budget performance and resource utilization
Budget Analysis, Reporting, and Program Evaluation
- Conducting complex budget analyses and financial studies in support of R&D operations
- Performing forecasting, expenditure reviews, cost-benefit analyses, audits, and funding assessments
- Developing and maintaining financial tracking systems, databases, and reporting tools
- Preparing recurring and ad hoc financial reports for leadership, oversight bodies, and stakeholders
- Evaluating resource utilization and funding requirements to support program effectiveness and efficiency
- Providing data-driven recommendations to inform budgetary, financial, and operational decisions
- Monitoring personnel funding, salary expenditures, and Full-Time Equivalent Employee (FTEE) levels
Contract Administration and Contracting Officer Representative (COR) Support
- Serving as the R&D Service subject matter expert for procurement and contract administration and functioning as a Contracting Officer Representative (COR) or COR designee
- Coordinating acquisition activities and supporting procurement planning and execution
- Developing procurement documentation, statements of work, acquisition packages, and justification materials
- Monitoring contractor performance and ensuring compliance with contract terms, acquisition regulations, and applicable policies
- Managing contract renewals, modifications, and extensions to maintain continuity of services
- Resolving procurement and contract-related issues to facilitate timely and effective acquisition outcomes
- Supporting successful contract execution and procurement operations in alignment with R&D program objectives
Recruitment & Relocation Incentives: Not authorized
Salary : $69,905