Health System Specialist-Executive Assistant to Executive Medical Center Director

This position is the Executive Assistant (EA) to the Executive Director at the Beckley VA Medical Center in Beckley, WV. The EA plays a significant role in the strategic planning for major operations and management programs.

Qualifications:

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 06/05/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-12 position you must have served 52 weeks at the GS-11. The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials. If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement. In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade. Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You must meet the individual occupational requirements (IOR) for the Health System Administration Series, 0671 as follows:
Health System Administration Series, 0671
Individual Occupational Requirements (IOR)

• Undergraduate and Graduate Education: Major study -- hospital administration, public health administration, or related fields such as business or public administration with course work in health care administration. OR
• Specialized Experience GS-5 and above: Progressively responsible analytical or administrative, or clinical management or supervisory experience in the health care field. This work may have been performed in an operating health care facility or a higher organizational echelon with advisory or directional authority over such facilities. Work must have involved a close working relationship with facility managers and analysis and/ or coordination of administrative, clinical, or other service activities, and provided knowledge of the following:-Missions, organizations, programs, and requirements of health care delivery systems.-Regulations and standards of various regulatory and credentialing groups; and-Government-wide, agency, and facility systems and requirements in various administrative areas such as budget, personnel, and procurement. OR
• Special Provision for ln-service Placement: Successful completion of an agency-sponsored on-the-job training program may be substituted for qualifying experience, provided it included a formal individualized training plan. Such a training program must have been conducted in an operating health care system and included:- Assignments providing a knowledge of basic health system administration philosophies, practices, and procedures, and basic government administrative policies and requirements.- Practical assignments providing an opportunity to apply health system administration skills and principles (as the individual progresses, work assignments must be characteristic of the grade level to which he or she is assigned); and- Oversight by an experienced health system administrator with periodic evaluation of the individual's progress and appropriate adjustment of the training program.

In addition to meeting the Individual Occupation Requirement above you must meet the specialized experience below.

GS-0671-12 Specialized experience: You must have one (1) full year of specialized experience at the next lower grade level (GS-11). Examples of specialized experience include but not limited to: Applying analytical and evaluative methods and techniques concerning efficiency and effectiveness of program operations, knowledge of pertinent laws, regulations, policies and precedents which affect the use of the program related support resources, developing detailed plans, goals and objectives for long-range implementation and administration of the program.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Responsibilities:

Major duties:

• Formulate, advise, and participate in developing and coordinating long range operational plans/implementation of health care management policies, programs, and operations, have a direct and/or substantial impact on the programs of the facility
• Provide executive support to executive leadership team members for special assignments.
• Conduct special projects or studies to analyze, evaluate, and provide recommendations on programs or issues.
• Develops new insights into situations and applies innovative solutions to make organizational improvements; designs and implements new or cutting-edge programs/processes.
• Provides comprehensive staff support in the development of both long-and short-range policies and plans for the organization(s) to which accountable.
• Formulates recommendations to include specific plans to correct deficiencies or to increase positive accomplishments of administrative practices, such as: developing criteria to determine measurable work areas and establishment of quantitative or qualitative production standards.
• Coordinates the work efforts of multiple individuals in various services or departments.
• Develops performance standards and evaluate work performance of subordinates.
• Identifies and analyzes problems, using sound reasoning to arrive at conclusions.

Work Schedule: Monday-Friday 8:00am-4:30pm
Telework: This position may be authorized for telework. Telework eligibility will be discussed during the interview process.
Virtual: This is not a virtual position.
Position Description/PD#: Health Systems Specialist/PD517-264060
Relocation/Recruitment Incentives: Not authorized
Critical Skills Incentive (CSI): Not approved
Permanent Change of Station (PCS): Not authorized

Salary : $89,508