Career Coach / Registrar Assistant

The Career Coach / Registrar Assistant plays a pivotal role in supporting student success by delivering comprehensive career development services and assisting with registrar-related responsibilities. This dual-role position is designed to empower students and graduates to achieve their academic and professional goals through personalized guidance and administrative support.

Career Coach Responsibilities

• Build Connections: Help foster relationships with students beginning at New Student Orientation, work with direct supervisor, Director of Community Relations, to maintain local employer relationships to expand opportunities for student jobs, employer panels, mock interviews, and quarterly job fairs.
• Career Readiness Workshops: Work with direct supervisor, the Director of Community Relations, and assist in planning and delivering workshops for students, provide classroom presentations if requested, and conduct virtual webinars on career topics. Help students learn how to use career tools like Handshake, LinkedIn, and Big Interview.
• Maintain Job Boards and Student Resources: Keep campus student job boards updated with entry-level opportunities. Share resources that support student employment and career exploration.
• Provide Supportive Career Guidance: Assist with group and one-on-one sessions to help students with resume writing, cover letters, interview preparation, job search strategies, and soft skills like communication and teamwork. These group workshops should be held quarterly as a minimum, and two times a quarter is preferred.
• Support Career Events: Assist in the organization and promotion of career fairs, employer panels, resume workshops, and other events in collaboration with the Student Success Center, Student Services, and Community Relations teams.
• Assist with Federal Work Study Program: Provide administrative and student support to the Student Success Center Coordinator for the Federal Work Study program as needed.
• Track Student Engagement: Monitor student participation in career services and assist with collecting data for reports on student outcomes.
• Support Special Populations: Offer tailored career support for first-generation students, international students, and others who may need additional guidance.

Registrar and Administrative Support Responsibilities

• Maintain Accurate and Confidential Records: Support the Registrar in managing student academic records with precision and confidentiality, ensuring compliance with institutional policies and FERPA regulations.
• Process Student Requests Promptly: Handle transcript orders, enrollment verifications, schedule changes, and other student requests in a timely and professional manner.
• Assist with Academic Operations: Contribute to monthly and quarterly tasks such as registration, grade entry, and data audits to ensure smooth academic operations.
• Support Accreditation and Compliance Efforts: Assist the Executive Director of Accreditation, Compliance, and Student Services with preparing and maintaining accreditation and regulatory documentation, organizing site visit materials, and supporting reporting processes.
• Commencement Support: Assist the Commencement Committee with event planning, logistics, and communications.
• Coordinate and Document Meetings: Organize meetings by preparing agendas, managing logistics, recording and distributing minutes, and tracking follow-up actions when necessary.
• Manage Communications and Office Tasks: Monitor and prioritize incoming communications, ensuring timely responses. Perform general administrative duties such as maintaining office organization.
• Conduct Audits and Research Projects: Perform periodic audits of student files and other records as directed. Support research and project management tasks related to student services and institutional initiatives.
• Prepare Professional Documents: Provide accurate information for the catalogs and other official documents with attention to detail and clarity.
• Uphold Integrity and Discretion: Exercise the highest level of professionalism and confidentiality when handling sensitive information and supporting institutional processes.

· State and National Accreditation/Licensing Reporting: Track student and graduate engagement and employment outcomes in CampusNexus, with all verification documentation according to policy, weekly; prepare weekly, quarterly, and annual reports for the Executive Director of Accreditation, Compliance, and Student Services. Contact graduates to obtain information on their employment as necessary.

· Oversee the Graduate Success Spotlight alumni recognition program.

· Support special populations (e.g., first-generation students, international students, students with disabilities) with tailored career services.

Other

· Member of the Commencement Committee.

· Member of the Community Relations Committee.

Performs other duties as assigned.

SKILLS/ABILITIES: Organizational and research skills. Student-centered mindset. Data-informed decision-making. Collaboration and relationship-building. Experience in career services, academic advising, or student support roles. Proficiency with student information systems. Online education experience preferred.

EXPERIENCE

· 2 years of experience in student affairs, career services, or a related field.

EDUCATION Bachelor’s degree in education, counseling/advising, human resources, or a related field.

Job Type: Full-time

Pay: From $20.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Education:

• Bachelor's (Required)

Experience:

• student affairs, career services, or related: 2 years (Required)

Language:

• English (Required)

Location:

• Florence, KY 41042 (Preferred)

Ability to Commute:

• Florence, KY 41042 (Required)

Ability to Relocate:

• Florence, KY 41042: Relocate before starting work (Required)

Work Location: In person

Salary : $20