Community Association Department Assistant

Becker was honored by U.S. News & World Report as one of the best law firms to work for in both the 2024 and 2025 inaugural lists, reflecting our strong commitment to employee well-being, professional development, and a supportive workplace culture. Come be a part of our award-winning team!

Becker is a diverse, multi-practice, commercial law firm with international affiliates and offices in Florida, New York, New Jersey and Washington, DC. Becker prides itself on client-focused services and a commitment to always exceeding our client's expectations. Since 1973, we have been focusing on building a culture that is collaborative, creative, and passionate about growth.

We offer a comprehensive benefits package including Employer-Paid benefits, Mental Health coverage, and even a 401k match! To fulfill our commitment to our employee’s health and safety, Becker has committees – such as the Mental Health and Wellness Committee – that ensures our employee’s individual health is always a priority.

We provide every incoming employee with individualized training to ensure that they are experts on Becker’s use of above-industry-standard software and in their role.

We are seeking a highly organized and proactive Department Assistant to join the Community Association team. The ideal candidate will excel in a professional and team-oriented environment. The role requires excellent communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

POSITION SUMMARY: This position is responsible for providing administrative support to the community association practice group’s legal assistants, paralegals, and attorneys.

Duties/Responsibilities:

• Prepare conflict information for submission to Conflicts Department.
• Draft retainer agreements for final review.
• Manage file organization, including opening and closing files, in accordance with departmental policies and procedures.
• Enter and update client contact information in Interaction database
• Provide general clerical and secretarial support as needed, including assembling packages and correspondence.
• Assist with month-end billing processes.
• Serve as the liaison between the regional office and the marketing department, coordinating and representing the firm at events such as seminars, trade shows, workshops, and webinars.
• Performs other duties as assigned.

Required Skills/Abilities:

• Strong verbal and written communication skills.
• Exceptional interpersonal and customer service abilities.
• Highly organized with strong attention to detail.
• Excellent time management skills, with a proven ability to meet deadlines.
• Ability to efficiently organize files and manage workflow.
• Proficiency in Microsoft Office Suite or similar software.
• Familiarity with iManage, FileSite, and Aderant preferred.

Education and Experience:

• High School Diploma required; Associate degree preferred.
• A minimum of two years related experience in a law firm of corporate legal department environment required.

Replies are given within 24 hours, so apply today for immediate consideration.

Equal Employment Opportunity

Becker is committed to diversity in the workplace. Workplace diversity refers to the protection, respect and inclusion of all of the attributes that each employee contributes to the workplace. We strive for a workplace that welcomes and respects all employees regardless of any protected class status, including, but not limited to, race, color, religious creed, national origin, sex, sexual orientation, gender identity, genetic information, military service, age, ancestry, and disability. We also acknowledge the other ways in which people are different, such as educational level, life experience, work experience, socio-economic background, and personality and recognize the value of these individual differences.

We are wholly committed to creating hiring practices and a work environment that values and utilizes the contributions of people with different backgrounds, experiences, and perspectives.

As such, it is the policy of Becker to recruit, employ, train, develop, and promote employees on the basis of individual qualifications, competence, and merit. We believe that all persons are entitled to equal employment opportunity and do not discriminate on any basis prohibited by applicable law. It is our goal to fully comply with the letter of the law, as well as its spirit and intent.

Job Type: Full-time

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Referral program
• Vision insurance

Work Location: Hybrid remote in Orlando, FL 32801

Salary : $45,000 - $50,000