What are the responsibilities and job description for the Office Operations Coordinator position at beBee Careers?
About This Role
We are seeking an Office Administration Assistant to provide critical support to our warehouse and office team by handling a variety of administrative tasks, ensuring smooth office functioning, and assisting with customer service duties.
This is a key position that requires strong organizational and communication skills, a strong attention to detail, and the ability to manage multiple tasks simultaneously in a fast-paced environment.
Key Responsibilities:
- Answer and direct incoming phone calls, emails, and other communications.
- Greet visitors, clients, and vendors in a professional and friendly manner.
- Assist in scheduling appointments, meetings, and warehouse tours.
- Order and organize office supplies and snacks, ensuring the office is fully stocked.
- Maintain a neat and inviting office environment by assisting with office decor and regular updates.
Data Management and Entry:
- Maintain and update internal databases, ensuring accuracy of records and inventory logs.
- Enter shipping and receiving information into the system, generating reports as needed.
- Assist in the preparation of invoices, purchase orders, and delivery documentation.
- Process billing, credit memos, and manage inventory adjustments when necessary.
Communication and Teamwork:
- Provide excellent customer service to clients over the phone and via email.
- Coordinate with the warehouse team to track and expedite orders.
- Liaise between warehouse operations and management to ensure smooth workflow and efficient task completion.
- Ensure timely and accurate communication of any delays, issues, or special instructions.
Tech Support and Expense Reporting:
- Manage Yodeck administration (e.g., updating digital signage content, scheduling).
- Support the use of EZ Text for internal and external communications as needed.
- Assist with other software systems or tools as required for day-to-day office tasks.
- Administer and process expense reports for corporate credit card transactions, ensuring receipts and expenses are documented accurately.
Event Planning and Logistics:
- Plan, organize, and assist in the coordination of company events, including team-building activities, holiday parties, and community outreach events.
- Participate in internal committees for company events, initiatives, and projects, contributing ideas and assisting with event execution.
- Handle logistics for events, including venue coordination, catering, and supplies, while ensuring all details are executed smoothly.
General Office Tasks:
- Perform light office cleaning duties, ensuring the office environment remains neat and organized.
- Assist with scheduling routine maintenance or repairs for office equipment and supplies.
Salary: $18.00 - $20.00 per hour
Salary : $18 - $20
