What are the responsibilities and job description for the Administrative Coordinator position at beBee Careers?
Job Description
The Administrative Coordinator supports the clinical team by coordinating essential administrative functions that ensure a smooth and efficient unit operation. This role is responsible for maintaining accurate patient records, coordinating diagnostic tests and procedures, managing supplies, and serving as a key communication hub for the department.
Key Responsibilities:
- Acknowledge physicians' orders and initiate maintenance of electronic and paper-based patient records.
- Act as a central point of contact between the department, ancillary services, physicians, patients, and external providers.
- Record data, prepare reports, enter and reconcile patient charges.
- Support admission and discharge processes while maintaining patient records throughout their hospital stay.
- Coordinate tests, procedures, diets, and medication instructions; prioritize scheduling across multiple departments.
- Schedule follow-up appointments and arrange necessary equipment or services.
- Input physician orders and retrieve test results for staff.
- Promote cost-efficiency in departmental operations.
- Provide excellent customer service and maintain professional telephone etiquette.
Requirements:
- High school diploma or GED required.
- Completion of a medical terminology course or unit secretary training program preferred.
- Previous clerical or unit secretary experience preferred.
- CNA certification preferred.
