What are the responsibilities and job description for the Administrative Assistant position at beBee Careers?
About the Role:
We are seeking an experienced Administrative Assistant to support our Decommissioning project in Alaska. This position will be at the project site and will report directly to the Site Manager, providing as-needed assistance to others in Site Lead roles.
The successful candidate must have excellent proficiency in the Microsoft Office Suite of Software and be familiar with electronic file storage and retrieval programs such as SharePoint. Strong interpersonal skills are required, including the ability to clearly and confidently communicate, both written and verbally, to all project team members.
Main Responsibilities:
- Maintaining project files and safety records
- Assisting with project procurements and requisitions
- Scheduling meetings and maintaining calendars of onsite management personnel
- Corresponding and coordinating with vendors for project supplies and invoicing
- Meeting and escorting visitors
- Taking messages and recording meeting minutes
- Ensuring that any safety incidents are communicated and managed in accordance with company protocols
