Donor and Systems Associate

The Donor and Systems Associate owns the donor’s experience behind the scenes. Every gift is recorded accurately, every donor is thanked promptly and personally, and every donor’s intent and preferences are honored. DonorPerfect is the tool; a donor who feels known and respected is the goal. The role supports BEF’s mission to connect community and classrooms.

This is a part-time, hybrid position reporting to the Executive Director. You will join a team of professionals in development, communications, grant writing, graphic design, external accounting and crowdfunding.

The ideal candidate has hands-on experience with gift processing and DonorPerfect, including integrations with affiliated platforms such as Constant Contact and social media, plus comfort with administrative support. You are exceedingly well organized, work independently with little supervision, and enjoy building systems for a growing nonprofit.

Essential functions 

Donor experience and gift processing 

• Process, code and record gifts as received, including pledges, tributes and matching gifts, along with donor communication and recognition preferences 
• Send acknowledgements and tax receipts, personalized to the donor’s history and giving, automating in DonorPerfect without losing the personal touch 
• Track fundraising metrics and analyze giving trends, then work with the Executive Director and Development Team to turn those insights into strategies that reach donors where they are 
• Handle donor questions about gifts, receipts and records promptly and warmly 
• Support Development Team stewardship and donor relations projects 

DonorPerfect administration and data integrity 

• Set and enforce data entry standards; run regular clean-ups and merge duplicate records 
• Manage integrations between DonorPerfect and Constant Contact, online giving forms and other affiliated platforms 
• Build custom DonorPerfect reports on gifts, campaigns and donor retention 
• Pull targeted mailing and email segments, maintain the email database and schedule mass communications 

Administrative support 

• Provide administrative support for the office and the Executive Director 
• Support BEF’s annual fundraising campaign and ongoing mail and email appeals 
• Support BEF grant decision processes 
• Other duties as assigned 

Qualifications 

Required 

• A donor-centric mindset: treats every record, receipt and thank-you as part of the donor’s relationship with BEF 
• High school diploma or equivalent, plus 1–2 years of gift processing, data entry or administrative experience 
• Proven, hands-on DonorPerfect experience: gift entry, custom reports, SmartActions, data clean-up and integrations, with the ability to run the system day to day without outside support 
• Proficient in Microsoft Office, Google Workspace, Asana and Claude 
• Exceptional organization, attention to detail and time management; able to juggle multiple tasks and set priorities 
• Demonstrated ability to work independently and as part of a team 
• Comfortable in a hybrid office/home setting 
• Commitment to working with BIPOC and traditionally underserved populations 
• Enthusiasm for public education 

Preferred 

• DonorPerfect certification 
• Prior nonprofit experience and knowledge of fundraising ethics 
• Knowledge of Beaverton schools, Beaverton School District attendance areas and residents 

General information 

Hours. An estimated 18–25 hours per week, with some regular workday hour expectations.

Compensation. $23-25/hour, depending on experience. Benefits include: PTO, retirement match, schedule flexibility, and health options. 

Work environment. Hybrid: onsite days in a professional open office, plus remote work on a flexible schedule. BEF is a growing organization that looks for team members to grow with it, in a casual and inclusive work environment.

Travel. Occasional travel in and around Washington County. 

Physical demands. The physical demands described here are representative of those an employee must meet to perform the essential functions of this job, with or without reasonable accommodation. The role frequently operates a computer and office equipment such as a calculator, copier and printer. It requires the ability to perform basic math; speak, hear, write and read English; and occasionally move up to 10 pounds. 

How to apply 

Submit your resume and cover letter to info@beavertonEDfoundation.org. 

General statement of duties 

This position description describes the general nature and level of work performed in this role. It is not an exhaustive list of activities, duties, responsibilities or skills required. Job duties may change at any time with or without notice. 

About Beaverton Education Foundation 

Beaverton Education Foundation (BEF) is the philanthropic, nonprofit partner of all 53 Beaverton public schools, with program investments that reach students in every Beaverton school. BEF-supported programming incubates promising ideas, creates hands-on learning opportunities and fills funding gaps. 

That includes providing classroom supplies, bolstering summer and after-school learning, and scaling staff-led learning innovations from pilot programs to initiatives reaching thousands of students. These investments ensure every Beaverton student has the opportunity to learn, thrive and reach their highest potential. 

Last year, BEF invested $410,000 to serve 84% of Beaverton’s 35,000 students by funding 189 projects in our Beaverton schools.