Fiscal Technician - General - Children and Youth Services

BEAVER COUNTY CHILDREN AND YOUTH SERVICES

TITLE: FISCAL TECHNICIAN

DEPARTMENT: CHILDREN AND YOUTH SERVICES

POSITION: L0380

PURPOSE OF THE POSTION:

This is an advanced clerical-accounting work involving the application of bookkeeping principles

and practices. Position is supervised by the Accountant 2 and Fiscal Officer.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Reviews, posts and processes a variety of financial, payroll or audit documents: Social

security payments, domestic relations payments

• Analyzes forms, correspondence, reports and other fiscal records for IV-E determination,

accuracy of information and compliance with rules and regulations.

• Maintains expenditure and budgetary control accounts and prepares reports relating to

account and fiscal status.

• Generate the monthly foster/kinship, adoption and SPLC pay vouchers from CAPS or agency

database. Travel expense incurred by the foster parent are also reviewed and calculated for

reimbursement. Pay vouchers are charged against the proper agency account and submitted to the

County’s Controller Office for payment. Set up and maintain information on direct deposits for

foster/adoption families with the Controller’s Office along with new vendor numbers.

• Review Purchased Services Invoices for accuracy and supporting documentation and code invoice

for AP then enter amount in the Excel spreadsheet. This file is the control against accounts paid.

• Monthly report of JPO Purchased placement cost that is added to the Act-148 expenditure report.

JPO invoices are reconciled to the child placement data.

• Maintain IV-E data base Keep indexes up to date

• Birth certificate data base and original certificates files for all children in placement

• Notary for the agency for official business for CYS

• Sets up all new Vendors

• Request medical cards for children placed in foster care; handle any problems with billing of

providers as needed; keep a folder of each child in care.

• Participate in monthly meetings with health care provider

• File all court orders accordingly and mark court dates. File all change of placements.

• Create adoption files when a child is in the process of adoption including intent to adopt, adoption

agreement, adoption change of placement, CY61A, final adoption decree, TPR, termination order,

tax credit form, clearance, certificate of approval, family profile, child profile, and medical papers.

• Responsible for creating transmittals for non-program income, sending them to the

courthouse and recording them in CAPS when received back with the receipt from the

courthouse. File in Appropriate folder when this is completed.

• Responsible for creating transmittals and depositing miscellaneous income (refunds,

donations, etc.) and posting in Lotus approach/child info. File in appropriate folder when

completed.

• Create a IV-E File for each child in placement; gather household information including members,

paramours grandparents, etc. Give placing worker the IV-E information sheet to complete. Create

the 24 hr. placement letters and give to clerical. Complete and print IIIVE general form from

CAPS and generate the statement of family resource form. Print out index and send CY60 to

Welfare. When it is returned, request the medical card. Next, complete CY61 Eligibility Form and

send to welfare. When it is returned with the Income Calculation Worksheet, compare with CY61

for eligibility determination. Post to CAPS. Every 10 months, review and record. When a child

leaves care, a CY61 closing must be generated.

• Create an SPLC file when child is in permanent setting. Include, Permanent Legal Confirmation

of Intent, Subsidy agreement, references, clearances, Family Approval Document, Family Profile,

Child Profile and Meical information. Send packet to welfare with CY60 closing,CY61C,

Termination Order, Copy of final SPLC Order, copy of the Custodianship/Custody Agreement,

signed by all parties and a completed Medical Health Care application filled out by the SPLC

custodian. Backup for the Fiscal Assistant when necessary

• Submit quarterly list of current staff and their supervisor to Public Consulting Group. A

random list will be generated with the date and time of a worker. Notify worker with this

information and collect case note and complete form accordingly.

• Comprise the itemization reimbursable salary and fringe benefits to the county and get

biweekly time sheets and invoice for the worker attending CWEL

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Advanced knowledge of bookkeeping principles and practices. Knowledge of office

practices and equipment

• Ability to perform detailed work with written or numerical data

• Ability to prepare routine and procedural financial reports and forms; Maintain

established methods for financial transactions

MINIMUM EXPERIENCE AND TRAINING:

One year as a Fiscal Assistant

OR
Three years of work involving the maintenance of fiscal or financial records, including one year
of responsible work which involves the application of accounting or fiscal principles and

practices; and graduation from high school;

OR

one year of experience in maintaining and reviewing fiscal records and an associate degree in

accounting or business administration;

OR any equivalent combination of experience and training.