What are the responsibilities and job description for the Office Administrative Assistant (In-Office, Part-Time) position at Beauty Skin Deep?
We’re hiring an organized, reliable Office Administrative Assistant to deliver excellent customer service and keep our busy electrolysis and skincare practice running smoothly. You’ll handle front-desk operations, support clients and the team, manage daily systems, and manage a wide variety of administrative and light clinical-support tasks.
Key Responsibilities
- Answer and return phone calls and emails promptly and professionally; manage voicemails and client messages
- Schedule appointments and maintain the daily schedule
- Process payments through Square POS, handle daily sales reports, and accurately enter all transactions into Clientrak
- Prepare and process new-client intake forms and client update forms
- Maintain client files, update Excel tracking sheets, and organize digital and paper records
- Manage inventory, order supplies from multiple vendors, and process product deliveries
- Set up the esthetician/facial room, perform daily instrument sterilization, assist with laundry, and handle light office cleaning
- Provide general support to the team, handle problem-solving on the spot, and learn new systems quickly
What We’re Looking For
- Strong communication skills and a friendly, professional, customer-focused attitude
- Excellent organization, time management, and the ability to multitask in a fast-paced environment
- Comfortable with phones, scheduling, data entry, POS systems, and basic financial reporting
- Willingness to support light clinical and office upkeep tasks
- Detail-oriented with a commitment to accuracy and confidentiality (HIPAA compliance)
- Proficient computer skills and ability to learn and apply new program features quickly
- Preferred: 2 years administrative or front-office experience; Microsoft Office required
Job Type: Part-time
Schedule:
- Tuesday–Thursday: 9:00 AM – 2:00 PM
- Friday: 9:00 AM – 1:00 PM
This role is ideal for someone who enjoys variety, takes initiative, and wants to be a key support person for both clients and the team in a professional medical-spa setting.