Accounts Payable Specialist II

POSITION PURPOSE: Responsible for all Accounts Payable duties to include, providing oversight, leadership and coordination of accounts payable processes and procedures. Performs activities needed to accurately, efficiently and promptly pay verified claims of vendors. Ability to calculate figures, assists in activities needed to accurately, efficiently and promptly pay verified claims of vendors. Provides assistance to supervisor, school and central office personnel and the general public as required.

ESSENTIAL FUNCTIONS:

• Ensure accuracy and timely completion of accounts payable processing.
• Compile, match and process invoices, checks and other documents of verified business transactions.
• Ensure timely payment of all invoices to avoid late payment fees and optimize cash discounts.
• Process Electronic Funds Transfer.
• Update Policies & Procedures as needed.
• Quarterly MWBE data collection.
• Year End A/P general ledger balance reconciliation.
• Troubleshoot day to day issues that may arise.
• Validate 1099 vendors.
• Prepare vouchers, checks, account statements and other documents.
• Validate and obtain authorization for any discrepancies in prices.
• Compute, verify and post details of transactions including, but not limited to, disbursements and refunds.
• Validate and/or calculate applicable sales and use taxes.
• Assist in printing and sorting of payables checks.
• File and maintain department copies of purchase orders, invoices, and payments.
• Review all invoices for appropriate documentation and approvals prior to payment.
• Handle incoming mail by sorting and distributing.
• Respond to vendor inquiries
• Reconcile vendor statements including management of all discrepancies.
• Assist with external audit.
• Provide training to backup Accounts Payable staff.
• Provide Bookkeeper training as needed.
• Project Implementation.

ADDITIONAL DUTIES: Performs other related tasks as assigned by the Director of Finance, Chief Financial Officer, Superintendent or other district office administrator as designated by the Superintendent.


QUALIFICATIONS:

• Minimum: One-year certificate from college or technical school (or equivalent in related field) and one-year experience, or two years related experience.
• Preferred: Two-year certificate or degree from college or technical school and two years’ experience, or four years related experience.
• Ability to calculate figures and amounts such as discounts, interest, commissions, proportions and percentages is essential.

EXPERIENCE:To perform this job successfully, an individual should be detail oriented and have demonstrated skill and knowledge of financial database, spreadsheet, and word-processing software experience.  Individual must demonstrate strong organizational and time management skills, a strong work ethic; professional attitude; strong problem solving skills; data analysis and ability to work accurately and independently as well as with the team in a fast-paced, high volume environment. Successful individual will need to work professionally and efficiently with all employees and vendors.

PHYSICAL DEMANDS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

Unless reasonable accommodations can be made, while performing this job the staff member shall:

1. Use strength to lift items needed to perform the functions of the job.
2. Sit, stand and walk for required periods of time.
3. Speak and hear.
4. Use close vision, color vision, peripheral vision and depth perception along with the ability to focus vision.
5. Communicate effectively in English, using proper grammar and vocabulary. American Sign Language or Braille may also be considered as acceptable forms of communication.
6. Reach with hands and arms and use hands and fingers to handle objects and operate tools, technology equipment, computers, and/or controls.

WORK PLACE EXPECTATIONS:

1. Work effectively with and respond to diverse cultures or backgrounds.
2. Demonstrate professionalism and appropriate judgment in behavior, speech, and dress in a neat, clean and professional manner for the assignment and work setting.
3. Have regular and punctual attendance.
4. Follow all District policies, work procedures, and reasonable requests by the proper authorities.
5. As an employee of Beaufort County School District, I am to adhere to confidentiality as directed by Federal, State and Local Laws/Regulations; and in accordance with district administrative rules as it pertains to sensitive information, employee information and student information. Failure to adhere to confidentiality may result in disciplinary actions, up to and including termination of employment.

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REPORTS TO: Director of Finance

DAYS PER YEAR: 260

SALARY CLASSIFICATION: Paid on the Classified Staff Salary Schedule Level 111

EMPLOYEE GROUP: Classified

APPLICATION PROCEDURES: Must apply online and add this specific job to your online application.

FLSA STATUS: Non-Exempt

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EMPLOYEE'S ACKNOWLEDGEMENT STATEMENT:

1. I have reviewed the above position description and understand its contents.

2. I am aware that my position description may be revised or updated at any time and once notified of changes, I remain responsible for knowledge of its contents.

3. I hereby certify that I possess the physical and mental ability to fulfill the essential functions of the above position with or without reasonable accommodation(s). If I require accommodation(s) in order to fulfill any or all of these functions, I agree to provide information to the District regarding the requested accommodation(s).

Employee's Name (Print): ___________________________________

Employee's Signature: ___________________________________

Date: __________________________

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