What are the responsibilities and job description for the Executive Administrative Assistant position at Bear Lakes Country Club?
Company Description
A Bear Lakes membership is a well-deserved reward. Whether your passion is golf, tennis, socializing, or
All the above, you'll fit right into our active lifestyle. Members enjoy two world-class Jack Nicklaus Signature courses, six immaculate Har-Tru tennis courts, a junior Olympic-sized pool, and a calendar full of social and culinary events. Our contemporary 22,000-square-foot clubhouse with a panoramic view of the Lakes Course is ideal for relaxing and engaging in conversation..
Role Description
Provide comprehensive administrative and operational support to the COO/GM, including managing schedules, correspondence, meetings, and various other support tasks to ensure the communication objectives are completed. Act as a liaison between the COO/GM and other club staff, members, and external parties.
- Administrative Support: Managing schedules, calendars, and appointments for the COO/GM.
- Communication: Handling incoming and outgoing communications, including phone calls, emails, and correspondence.
- Meeting Coordination: Planning and coordinating meetings, preparing agendas, and taking and distributing minutes.
- Record Management: Maintaining organized filing systems, minutes, and records.
- Member Relations: Assisting with member inquiries, requests, and complaints.
- Travel Arrangements: Organizing and scheduling travel for the COO/GM.
- Confidentiality: Handling sensitive information with discretion and maintaining confidentiality.
Qualifications
- Excellent communication and interpersonal skills.
- Strong organizational and time management skills.
- Proficiency in Microsoft Office Suite and other relevant software.
- Ability to multitask and prioritize workload.
- Experience in administrative support roles, preferably in a club or hospitality setting.
- Bachelor's Degree, preferably in Business Administration or a related field, plus 4-7 years of experience
and/or training or equivalent combination of education and experience.
Please forward resumes and intro letters to hrspecialist@bearlakes.org