Administration Assistant

Company: Beak & Skiff

Department: Cider Mill

FLSA Classification: Non-Exempt

Job Summary

The Cider Mill Administrator provides essential administrative and operational support to ensure the smooth day-to-day functioning of the mill. The ideal candidate is organized, dependable, and comfortable working in a fast-paced agricultural environment.

Job Duties and Responsibilities:

Include but are not limited to

Order & System Management

• Enter and manage all incoming Purchase Orders in various platforms
• Submit Advance Shipment Notices
• Coordinate with warehouse staff to assign product to POs
• Create Shipment Confirmations for all POs

Logistics Support

• Prepare driver packets (Shipment Confirmation, PO, Appointment, BOL, seal)
• Maintain CHEP pallet portal transactions

Purchasing & Inventory Administration

• Create and manage ingredients, supplies, and packaging Purchase Orders
• Track packaging, labels, and pallet inventories

Financial & Documentation Support

• Manage invoicing across multiple platforms
• Support accounting with discrepancies and reporting
• Maintain audit-ready documentation
• Keep production records organized and up to date

Minimum Qualifications, Skills, and Abilities:

• High School Diploma and/or Equivalent Vocational Training
• 1 year of previous experience in an administrative role
• Proficient in Microsoft Suite applications

Physical Exertion:

Moderate Work- Exerting up to 50 pounds of force occasionally and/or up to 20 pounds of force frequently to move objects. Work may include loading and unloading cases of product, setting up product displays, and lifting, lowering, and moving product.

Environmental Conditions:

Indoor Work- Indoor environments may include exposure to temperature variations, such as unheated or non-air-conditioned areas.

Travel:

No Regular Travel- This position does not require regular travel.

Disclaimer:

• The requirements listed in this job description are subject to modification to reasonably accommodate individuals with disabilities.
• This job description does not state or imply that these are the only duties to be performed by an employee in this position. Employees may be required to perform other job-related duties as assigned by their supervisor or management.
• The Company reserves the right to modify, add to, or revise job duties at any time, consistent with business needs.
• This job description does not create an employment contract, express or implied, and employment remains at will.

Job Type: Full-time

Pay: From $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Commute:

• La Fayette, NY 13084 (Required)

Work Location: In person

Salary : $25