What are the responsibilities and job description for the Junior Contracts Manager position at Beacon Systems, Inc?
Job Title: Contract Manager
Location: Towson, MD 21204
Duration: 6 Months Hire
Role Overview:
Scope of Work:
seeking an experienced Contract Manager (with the right to hire upon completion of the six-month contract term) to provide procurement and contract management support to the Office of Information Technology (OIT). The consultant will assist in ensuring that OIT obtains reliable, cost-efficient and timely goods and services while adhering to all County procurement policies, legal requirements, and industry best practices. This position will work closely with County Procurement and County Legal to ensure OIT stakeholders maintain compliance and support operational efficiency.
Job Description:
Initiate, develop and implement Information Technology related contracts and will support the Contract Manager Lead in carrying out the following responsibilities:
- Interface with various levels of personnel and management and throughout the County, as well as with external vendors and contractors.
- Prepare solicitations (RFB, RFP, RFQ) and administer the contracts until performance is completed.
- Prepare Requests for Information (RFIs) and support the management of related documentation, vendor demonstrations, and Q&A activities.
- Perform all steps of the procurement process such as kick-off and pre-proposal meetings, review of documents, tracking approvals, facilitating legal and purchasing review and moving contract documents and amendments through the collaboration and approval process within OIT.
- Monitor all financial aspects of assigned contracts (e.g. monitoring funding, burn rate, and expenditures).
- Support day-to-day procurement operations within OIT, including supplier performance monitoring, contract expiration monitoring / renewals, contract scope monitoring / change development / dispute coordination.
- Ensures all relevant documentation accompany contracts, and maintaining digital and hard copies of relevant documentation.
- Sharing and providing clarity of contract processes, conditions and details with employees.
- Maintains schedules/calendars for the Contract Office in preparation, organization, setting agenda, taking notes and minutes, developing action items, and general follow up of meetings.
- Communications to all levels of the organization
- Performs other related duties as required.
Minimum Qualifications/Skill Sets
The candidate MUST have documented experience in the following areas. Please DO NOT send candidates that do not meet or exceed these minimum qualifications.
- 2 Years of contract management experience
- 2 Years of experience in Information Technology administrative support.
- 4 years of experience with Microsoft Office Software.
- Fundamental knowledge of Infrastructure concepts.
- Bachelor’s Degree or equivalent experience
- Exceptional organization and coordination skills
- Exceptional oral and written communications skills
- Ability to work as part of a team, independently, and multi-task.
Preferred Qualifications/Skill Sets
- Knowledge of IT purchasing for government entities. (Federal, State or Local)
- Experience in managing high profile programs for enterprise solutions