Accounts Payable Specialist - Finance

Position Summary

The Accounts Payable Specialist is responsible for processing and managing all accounts payable transactions to ensure accurate, timely, and compliant payment of invoices. This role works closely with internal departments and external vendors to resolve discrepancies, maintain records, and support overall financial operations.

Primary Responsibilities

• Always be compliant with all company and regulatory policies and procedures.
• Process high-volume vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders and receiving documentation.
• Review invoices for accuracy, proper approvals, and compliance with company policies.
• Prepare and process weekly/biweekly check runs, ACH, and wire payments.
• Reconcile vendor statements and resolve discrepancies or payment issues.
• Maintain accurate AP records and documentation for audit purposes.
• Respond to vendor inquiries regarding payment status and account balances.
• Assist with month-end close, including accruals and AP reconciliations.
• Ensure compliance with tax regulations (e.g., W-9 collection, 1099 reporting support.)
• Maintain company credit cards.
• Collaborate with internal teams to improve AP processes and efficiencies.
  
  

Education And Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Accounting or Finance preferred.
• 2 years of accounts payable or general accounting experience.
• Strong understanding of accounts payable principles and processes.
• Proficiency in accounting software and ERP systems.
  
  

Work Environment

Most of your job duties will be performed from an office or remotely.

Travel

No travel required for this position.