Accounting and Office Administrator

Accounting and Office Administrator

Accounts Payable

· Accurate Coding – Process corporate expenses by budget and line item accurately for reporting

· Obtain proper sign off of invoices from the Project Manager

· Daily payable processing and entry for all direct and indirect expenses

· Ensure that all invoices are entered within 24 hours of receipt

Accounts Receivable

· Ensure the entry of customer payments to the proper account

· Review AR Aging weekly to ensure accuracy

· Send customer reminders for delinquent accounts

Month-End Close

· Prepare and book journal entries for various general ledger accounts

· Reconcile various bank statements and balance sheet accounts

· Provide reconciliation reports to controller for review

Customer Service

· Ensure that we are representing the company professionally in support of the mission statement in all communications

· Identify issues, problems and trends and communicate findings, observations and solutions to management

· Reception duties including answering incoming calls, accurately reporting phone notes, complaints, managing voice mail and mail management

Sales Assistance

· Monitor and maintain sales tracking spreadsheet

· Perform weekly sales rep tracking report

· Maintain weekly proposal and leads tracking for sales meeting

· Maintain weekly phone log monitoring inbound sales & lead sources

General Office

· Maintain Front Office and Kitchen areas

· Monitor and stock office and kitchen with supplies

· Assist in maintaining all office equipment

· Respond to phone and email messages timely

· Distribute mail to appropriate personnel

Qualifications:

• Education: Associate’s Degree in Accounting, Finance, or a related field.
• Experience:

· 0-3 years of experience in accounting or finance

· Familiarity with ERP systems

• Skills:

· Strong analytical and problem-solving skills.

· Excellent attention to detail and organizational skills.

· Proficient in Microsoft Excel and other financial software.

· Strong communication skills to interact effectively with both internal teams and external clients.

Pay: $26.00 - $28.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $26 - $28