Administrative Specialist

Job Summary
We are seeking a dynamic and highly organized Administrative Specialist to join our team! In this vital role, you will serve as an integral part of our association management operations team, ensuring smooth daily functions and providing exceptional support to CAMs and clients alike. Your energetic approach, combined with your strong organizational skills and attention to detail, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity for someone eager to utilize their administrative expertise and grow within a collaborative setting.

Responsibilities

• Manage all customer service functions for a portfolio of association accounts
• Operate multi-line phone systems efficiently, handling inquiries and routing calls promptly and professionally
• Maintain organized filing systems, both physical and digital, ensuring easy access to important documents
• Perform data entry, complete large scale mailings, proofread correspondence, reports and other documents to ensure clarity and accuracy
• Meeting scheduling and calendar management
• Assist with office management tasks such as supply inventory, equipment maintenance, and general administrative support
• Support customer service efforts by providing timely assistance via phone or email
• Utilize Microsoft Office Suite to prepare agendas and correspondence
• Handle clerical duties including filing, photocopying, scanning, and organizing documents with precision
• Provide personal assistant support as required, managing time-sensitive tasks efficiently

Required Experience

• Proven office experience or administrative support background demonstrating strong organizational skills
• Familiarity with property management or association management software is preferred
• Experience managing multi-line phone systems in a busy office environment
• Strong computer literacy with proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and data entry tools
• Excellent phone etiquette coupled with outstanding customer service skills
• Demonstrated ability to multitask efficiently while maintaining attention to detail in a fast-paced setting
• Prior clerical or administrative experience that showcases proofreading abilities and organizational prowess
• Ability to follow established processes and procedures.

Join us in creating a vibrant workplace where your administrative expertise makes a real difference! This role offers the chance to develop your skills further while supporting a dedicated team committed to excellence.

Pay: $22.00 - $25.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $22 - $25