What are the responsibilities and job description for the Office Administrator / Construction Coordinator position at Beacon Interiors?
Beacon Interiors is a growing commercial drywall and interiors contractor serving New York City. We specialize in drywall, framing, acoustical ceilings, and interior construction projects for leading general contractors and direct clients throughout the NYC area.
We are looking for a highly organized, motivated, and detail-oriented Office Administrator / Construction Coordinator to support our operations team and help keep projects, paperwork, and communication running smoothly.
This is a great opportunity for someone who thrives in a fast-paced construction environment and wants to grow with a strong, family-oriented company.
Responsibilities
Office & Administrative Support
- Answer phones and manage office communication
- Organize project files and company documents
- Coordinate calendars, meetings, and schedules
- Assist with ordering office and project supplies
- Support daily office operations and organization
Construction Project Support
- Manage insurance certificates and subcontractor paperwork
- Upload documents to GC/client portals
- Assist project managers with project tracking
- Coordinate deliveries and field requests
- Help track RFIs, submittals, and closeout documents
- Maintain organized digital job folders
Financial & Operations Support
- Assist with invoices, purchase orders, and billing support
- Track vendor paperwork and compliance items
- Help maintain Buildertrend and internal tracking systems
- Support management with reporting and scheduling
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Qualifications
- Strong organizational and communication skills
- Ability to multitask and prioritize in a fast-paced environment
- Construction office experience preferred
- Experience with Microsoft Office and Google Workspace
- Comfortable speaking with vendors, clients, and field staff
- Detail-oriented with strong follow-through
- Positive attitude and team mentality
Preferred (but not required)
- Experience working for a contractor or subcontractor
- Familiarity with Buildertrend, Procore, or similar platforms
- Knowledge of construction paperwork and project coordination
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Compensation & Benefits
- Competitive salary based on experience
- Opportunity for growth within the company
- Supportive and team-oriented environment
- Stable long-term position with a growing company
About Beacon Interiors
Beacon Interiors NY is a non-union commercial interiors contractor specializing in drywall, framing, acoustical ceilings, and office renovations throughout New York City. We take pride in professionalism, quality workmanship, safety, and building long-term relationships with both clients and employees.
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To Apply
Please send:
- Resume
- Brief description of your experience
- Salary expectations
to: derek@beaconinteriorsny.com
Job Type: Full-time
Pay: From $25.00 per hour
Benefits:
- 401(k)
- Paid time off
Work Location: In person
Salary : $25