Lead Project & Operations Administrator

Lead Project & Operations Administrator

A growing global company is seeking a Lead Project & Operations Administrator to join its legal department in Chicago. This is a full-time position supporting the Global Commercial Counsel and broader legal team in a collaborative, fast-paced environment with exposure to legal operations, compliance, risk management, and insurance matters.

The position is fully onsite during the first 90 days and transitions to a hybrid schedule of three days in the office and two days remote thereafter. The salary range for this position is $65,000-$75,000, depending on experience. Employees are also eligible for a discretionary annual bonus based on individual and company performance, which can be worth up to four weeks of pay.

The ideal candidate will have 1-3 years of experience in a legal, compliance, risk management, or administrative support role. College graduates with relevant internship or professional experience will also be considered. This role requires someone who is highly organized, detail-oriented, and comfortable interacting with a variety of departments, personalities, and stakeholders across the organization.

Skills required and Job Duties include the following:

Job Duties:

• Assist with processing and tracking insurance claims, including auto, workers' compensation, and cargo claims
• Coordinate with internal departments and external insurers to gather documentation and follow up on claim status
• Maintain accurate records of claims, insurance correspondence, and supporting documentation
• Review and process insurance and legal department invoices and billing statements
• Assist with budget tracking and reporting for legal and insurance expenses
• Provide administrative support to the legal department, including document preparation, filing, and scheduling
• Maintain and organize legal department files, case records, and compliance documentation
• Coordinate communication with internal departments, outside counsel, insurers, and regulatory agencies
• Handle confidential and sensitive information with professionalism and discretion
• Support legal operations, risk management, compliance, and insurance-related projects as assigned

Qualifications:

• Bachelor's degree in Business, Risk Management, Legal Studies, or a related field, or equivalent experience
• 1-3 years of experience in a legal, compliance, risk management, or administrative support role
• Familiarity with legal and/or insurance terminology and documentation
• Strong proficiency with Microsoft Office Suite
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced environment
• Comfort working with individuals across different departments and levels of an organization
• Willingness to travel occasionally for training, conferences, or company-related events

Apply TODAY!

Only qualified candidates will be contacted.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)