What are the responsibilities and job description for the Executive Assistant position at Beacon Hill?
A growing and successful non-profit organization in Deerfield is seeking a temporary-to-hire Executive Assistant. The Executive Assistant (EA) will play a key role in supporting the Executive Director / CEO by managing their schedule, correspondence, and administrative tasks. The EA will help ensure smooth and efficient day-to-day operations and will be involved in a wide range of organizational activities, from managing executive communications to coordinating meetings and events. The ideal candidate is proactive, organized, and committed to supporting the nonprofit's mission and values.
Key Responsibilities :
- Executive Support :
- Manage and maintain the Executive Director's calendar, including scheduling meetings, conferences, and travel.
- Screen and prioritize incoming calls, emails, and mail.
- Prepare and organize materials for meetings, presentations, and reports.
- Handle confidential and sensitive information with discretion.
- Coordinate the flow of information between the Executive Director and staff, board members, and external stakeholders.
- Administrative Assistance :
- Assist with the preparation of internal and external communications, including drafting letters, emails, and documents.
- Manage filing systems, including electronic records and paper files.
- Coordinate logistics for events, meetings, and retreats.
- Handle office supplies and ensure the office is well-organized.
- Board and Committee Support :
- Assist with scheduling board meetings, committee meetings, and other organizational events.
- Help prepare board packets and ensure follow-up on action items.
- Take and distribute minutes for meetings as required.
- Ensure proper communication between the board, executive team, and staff.
Qualifications :
Beacon Hill is an equal opportunity employer and individuals with disabilities and / or protected veterans are encouraged to apply.
California residents : Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.
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Company Profile :
Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.
Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties / disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.
Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting .
Benefits Information :
Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.
We look forward to working with you.
Beacon Hill. Employing the Future (TM)
