Executive Assistant

A highly regarded and growing investment-focused organization located in Beverly, MA is seeking an experienced Temporary Executive Assistant to provide high-level support to a senior executive. This is a temporary opportunity covering a maternity leave, offering exposure to a fast-paced, high-performance environment supporting both business and personal administrative functions.

Title: Executive Assistant (Temporary - Maternity Leave Coverage)

Location: Beverly, MA (Hybrid - 3 days onsite)
Travel: Occasional travel (1-2x/month) to Washington, DC
Schedule: Monday-Friday, 8:30 AM - 5:00 PM (onsite by 9:00 AM)
Duration: June through March 2027

Pay: up to $45/hour based on previous experience

Key Responsibilities

• Act as a strategic gatekeeper, managing complex calendars, communications, and shifting priorities across professional and personal commitments
• Proactively prepare executive for meetings by coordinating logistics, materials, and schedules to ensure seamless execution
• Oversee administrative workflows including project tracking, stakeholder communication, and coordination of meetings, events, and special initiatives
• Draft and manage correspondence on behalf of the executive with a high degree of professionalism and sound judgment
• Partner closely with internal leadership and external stakeholders to help drive key initiatives forward
• Coordinate logistics and materials for quarterly Board of Directors meetings
• Travel as needed to support board meetings and key in-person engagements
• Maintain organized tracking systems for priorities, deliverables, timelines, and follow-ups
• Ensure timely follow-up on action items, maintaining efficiency and accountability across workstreams

Qualifications

• 3-5 years of executive assistant experience supporting senior leadership (C-level preferred)
• Proven ability to operate effectively in a fast-paced, high-demand environment
• Strong organizational skills with the ability to manage multiple priorities simultaneously
• Excellent written and verbal communication skills
• Professional presence with strong interpersonal skills
• High level of discretion and ability to handle confidential information
• Proactive, solutions-oriented mindset with strong attention to detail
• Flexibility to support time-sensitive needs outside of standard business hours as needed
• Proficient in Google Workspace, Microsoft Office, and Apple-based systems
• Valid driver's license and passport required
• Bachelor's degree preferred

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)