Accounts Payable/Administrative Assistant

This Accounts Payable Coordinator opportunity offers $25/hour , a full-time schedule of approximately 35 hours per week (9:00 AM to 5:00 PM with a one-hour lunch), and is fully onsite in the Boston, MA area. The position is with a large publicly traded real estate development, ownership, and property management organization and is intended to start as a temporary assignment with the potential to become permanent.

Job Responsibilities

• Review and process accounts payable invoices across multiple regions using AP automation software.
• Verify invoice details, vendor information, coding, and supporting documentation prior to payment submission.
• Manage invoice exception queues and resolve missing vendor or property information.
• Review vendor statements and follow up on outstanding invoices.
• Assist with quarterly and annual audit requests.
• Research voided checks and provide supporting documentation to internal departments.
• Respond to vendor and employee inquiries regarding payments, ACH transactions, and AP-related issues.
• Administer vendor payment programs, including ghost card and electronic payment processes.
• Process utility payment files and upload information into accounting systems.
• Set up and maintain recurring payments and cash posting activities.
• Support P-Card administration, including new card setup and account maintenance.
• Archive invoice documentation and provide high-quality customer service to internal and external stakeholders.

Candidate Qualifications

• High school diploma or equivalent required.
• 0-2 years of Accounts Payable experience preferred.
• Experience with accounts payable processes and invoice review.
• Knowledge of JD Edwards accounting software is a plus.
• Experience with Accounts Payable automation systems preferred.
• Strong attention to detail and problem-solving abilities.
• Ability to multitask and work effectively in a fast-paced environment.
• Proficiency with Microsoft Office applications, particularly Excel.
• Strong communication and customer service skills.
• Ability to work independently and collaborate effectively with team members and vendors.

Qualified and interested candidates are encouraged to apply today for immediate consideration.

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

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Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.bhsg.com.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)