What are the responsibilities and job description for the Litigation Legal Secretary position at Beacon Hill Staffing Group?
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Beacon Hill Legal is seeking a Legal Secretary for a temporary-to-permanent assignment supporting our client, an Atlanta, Georgia-based government law department.
Our client is seeking a Legal Secretary to provide administrative and legal support to attorneys and legal staff in a fast-paced legal environment. This is an immediate opportunity with the potential for permanent hire. The selected candidate will ideally be available to begin promptly to allow for training and knowledge transfer.
Responsibilities
- Create and maintain matters in the legal matter management system.
- Track and update matter status and related records.
- Prepare correspondence, reports, presentations, memoranda, and other legal documents.
- Create, update, index, and maintain electronic and physical legal files.
- Coordinate document management and filing activities.
- Answer and route incoming calls and inquiries.
- Schedule meetings, depositions, and conference rooms.
- Coordinate business travel and assist with expense-related documentation.
- Assist with vendor invoice processing and payment tracking.
- Draft letters, emails, meeting agendas, and other administrative communications.
- Take meeting notes as needed.
- Provide front desk coverage and general administrative support when required.
- Handle mail distribution, filing, and other office support functions.
- Support attorneys, paralegals, and legal operations personnel with special projects and additional assignments.
Qualifications
- Associate degree, technical/vocational certification, or equivalent combination of education and experience.
- 5 years of experience in a legal or professional office environment with progressively responsible administrative duties.
- Experience supporting attorneys, legal teams, or legal operations functions.
- Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
- Strong document management, organization, and file maintenance skills.
- Ability to prioritize multiple assignments and meet deadlines in a professional environment.
- Strong written and verbal communication skills.
- Typing proficiency of 50 words per minute preferred.
- Experience with legal matter management systems is a plus.
Schedule
- Monday through Friday
- Standard business hours, beginning between 8:00 a.m. and 9:00 a.m. and ending between 4:00 p.m. and 5:00 p.m.
- Hybrid schedule with four days onsite and one day remote per week
Location
- Downtown Atlanta, Georgia
- Hybrid work arrangement with the potential for five days onsite based on business needs
For immediate consideration, please submit your resume in Word format. We look forward to working with you!
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