What are the responsibilities and job description for the Chief of Staff Executive Assistant position at Beacon Hill Staffing Group?
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Our client is seeking a driven and highly organized Temporary Chief of Staff / Executive Assistant to serve as a true right-hand partner to the Founder and support a small, growing investment team while they identify a permanent candidate. Plan to commit up to 3 months with flexibility to extend if need be. This is a unique opportunity for someone who thrives in an entrepreneurial environment, enjoys building processes from the ground up, and wants to make a meaningful impact on how a firm operates day to day. The ideal candidate is proactive, resourceful, tech-forward, and energized by taking ownership across executive support, office operations, personal assistance, and special projects. In-office hours are generally 9:00am-5:00pm with flexibility required for occasional after-hours needs. The role is fully onsite five days per week. Hourly rate is up to $60/hr.
Key Responsibilities:
- Serve as a trusted partner to the Founder and broader team, managing complex calendars, scheduling, priorities, correspondence, and day-to-day administrative needs
- Coordinate frequent travel, working closely with travel partners to manage detailed itineraries, logistics, changes, and personal travel needs
- Anticipate upcoming priorities, proactively resolve scheduling conflicts, manage relationships, and help strategically organize the Founder’s time
- Support client communications, presentations, expenses, meetings, and special projects with exceptional attention to detail and follow-through
- Manage personal assistant responsibilities, including appointments, family travel logistics, documentation, and other tasks
- Own office management needs, vendor relationships, events, and operational projects while identifying opportunities to improve processes as the firm grows
Qualifications:
- Executive Assistant, Chief of Staff, or comparable high-level administrative experience within a fast-paced professional environment
- Highly organized and proactive with excellent problem-solving skills, sound judgment, and the ability to operate independently
- Strong communication and relationship-management skills with the confidence to anticipate needs, provide thoughtful input, and take initiative
- Technology and AI-forward mindset with an interest in leveraging AI and other tools to improve workflows, productivity, and organizational efficiency
- Ambitious, team-oriented professional with a strong ownership mentality, high attention to detail, and genuine enthusiasm for helping build a growing firm
A1478245NY-Temp_1792093069
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