Executive Assistant to CFO

Insurance Firm located in Downtown, Manhattan is seeking to hire a Temporary-to-Permanent Executive Assistant to the Chief Financial Officer to start ASAP. This position will require 5 days a week onsite from 8:30am-5:30pm with some availability after hours as needed. The Executive Assistant is the first point of contact and plays a significant role in presenting the CFO's image to internal and external stakeholders, who also serves as a liaison and administrative support to the board of directors; organizes and coordinates executive outreach and external relations efforts; and oversees special projects. The Executive assistant must have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

Primary Duties/Responsibilities:

• Proactively completes a broad variety of administrative tasks for the CFO including: managing active calendars of appointments; reviewing, managing, organizing and responding to the CFO's emails; completing expense reports; composing and preparing correspondence that is often confidential; arranging detailed travel plans, itineraries and agendas; and compiling documents for meetings
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CFO, including those of a sensitive or confidential nature. Determines and/or proposes appropriate course of action or response
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting and editing letters, preparation of confidential reports, correspondence, business plans and other materials
• Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures
• Works closely with the Chief of Staff, Executive Assistant to the CEO of Ambac Financial Group, Inc., and Corporate Secretary on board meetings.
• Anticipates CFO's business needs, thinks critically, and offers solutions, both on a routine and a per case basis
• Manages conference rooms/food and equipment requests for all department meetings and off-sites.
• Creates and/or edits documents (such as memos and letters), spreadsheets and presentations, and distributes materials as required
• Acts as a liaison with other departments and high-level staff
• Provide ad hoc support to other members of the finance team
• Input data into budgeting system during annual budget process, and provide ad hoc quarterly reports from the system or as requested throughout the year
• Provide assistance for personal meetings, appointments, travel, etc.

Other Job Duties:

• Process all check requests and expense reports for payment in a timely and accurate manner
• Coordinates division of workload with the other Executive Assistants; serve as back up support for CEO and other executives when required
• Responsible for tracking CFO attendance and office supply ordering
• Maintains and organizes files and records, manages incoming and outgoing mail

Qualifications:

• 5 years of EA experience in fast-paced Finance/ Insurance setting or equivalent combination of training, education or experience
• Experience managing multiple assignments/projects and conflicting priorities with the pressure of short and demanding deadlines
• Proven ability to handle confidential information and have discretion
• Ability to work well with others; must be a good team player
• Detail-oriented with strong organizational skills (ability to multi-task) and ability to prioritize
• Advanced PC Skills in Word, Excel, PowerPoint, and Outlook
• Strong interpersonal skills and professional demeanor
• Must possess effective written and verbal communication skills
• Ability to handle communication with all levels within and outside of the organization
• Problem solving skills

Compensation/Benefits:

• 90-115K DOE Discretionary Bonus
• Great benefits

Beacon Hill is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

If you would like to complete our voluntary self-identification form, please click here or copy and paste the following link into an open window in your browser: https://jobs.beaconhillstaffing.com/eeoc/

Completion of this form is voluntary and will not affect your opportunity for employment, or the terms or conditions of your employment. This form will be used for reporting purposes only and will be kept separate from all other records.

Company Profile:

Founded by industry leaders to set a new standard in search, career placement and flexible staffing, we deliver coordinated staffing solutions with unparalleled service, a commitment to project completion and success and a passion for innovation, creativity and continuous improvement.

Our niche brands offer a complete suite of staffing services to emerging growth companies and the Fortune 500 across market sectors, career specialties/disciplines and industries. Over time, office locations, specialty practice areas and service offerings will be added to address ever changing constituent needs.

Learn more about Beacon Hill Staffing Group and our specialty divisions, Beacon Hill Associates, Beacon Hill Financial, Beacon Hill HR, Beacon Hill Legal, Beacon Hill Life Sciences and Beacon Hill Technologies by visiting www.beaconhillstaffing.com.

We look forward to working with you.

Beacon Hill. Employing the Future (TM)

About the Company:
Beacon Hill Staffing Group, LLC

Industry:
Insurance

Salary : $90,000 - $115,000