Buyer

The Buyer is responsible for the accurate and timely procurement of supplies, equipment, and services for Beacon Health System. This role ensures effective communication with vendors and internal departments, supports contract compliance, and contributes to cost savings and data accuracy. The Buyer collaborates closely with end users, accounts payable, contracting, and warehouse teams to ensure supply chain operations run efficiently and are aligned with Beacon Health’s values of trust, respect, integrity, and compassion.

MISSION, VALUES and SERVICE GOALS

• MISSION: We deliver outstanding care, inspire health, and connect with heart.
• VALUES: Trust. Respect. Integrity. Compassion.
• SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.

Procurement & Vendor Coordination

• Purchase supplies and services using the health system’s ERP system (PeopleSoft) in accordance with approved purchasing practices and system contracts.
• Collaborate with vendors to ensure timely delivery of items, order fulfillment accuracy, and adherence to agreed-upon pricing and terms.
• Assist in resolving backorders, incorrect shipments, incomplete deliveries, and other vendor-related issues.

Order Accuracy & Pricing

• Ensure the accuracy and completeness of orders, including correct unit of measure, pricing, and appropriate product specifications.

Item Management & Data Preparation

• Identify frequently purchased products requiring item master numbers and make appropriate notification to leader for consideration to add to item master.
• When notified of item changes, prepare and submit product information (e.g., unit of measure, pricing, and GL coding) to the data team for maintenance and updates in the ERP system.

Contract Utilization & Customer Satisfaction

• Promote the use of system-wide contracted products and services.
• Identify opportunities to enhance contract compliance and customer satisfaction across all sites.

Customer & Vendor Relations

• Collaborate with internal customers and external vendors to resolve transactional discrepancies.
• Identify inefficiencies in procurement workflows and recommend process improvements for seamless implementation.

Invoice Issue Resolution & Process Improvement

• Investigate root causes of invoice discrepancies and contribute to long-term solutions that enhance supply chain accuracy and efficiency.

Vendor Performance & Cost Savings

• Provide input and feedback on vendor performance to support scorecard reviews.
• Identify cost-saving opportunities and product standardization options in partnership with supply chain leadership.

Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by:

• Completing other job-related assignments and special projects as directed.

ORGANIZATIONAL RESPONSIBILITIES

Associate complies with the following organizational requirements:

• Attends and participates in department meetings and is accountable for all information shared.
• Completes mandatory education, annual competencies and department specific education within established timeframes.
• Completes annual employee health requirements within established timeframes.
• Maintains license/certification, registration in good standing throughout fiscal year.
• Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
• Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
• Adheres to regulatory agency requirements, survey process and compliance.
• Complies with established organization and department policies.
• Available to work overtime in addition to working additional or other shifts and schedules when required.

Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:

• Leverage innovation everywhere.
• Cultivate human talent.
• Embrace performance improvement.
• Build greatness through accountability.
• Use information to improve and advance.
• Communicate clearly and continuously.

Education and Experience

• Associate’s or Bachelor’s degree in business, supply chain, healthcare administration, or related field preferred. Equivalent experience may be considered.
• Experience in purchasing, materials management, or supply chain in a healthcare preferred or relevant environment.
• Experience with ERP systems,  and knowledge of supply chain or procurement best practices.

Knowledge & Skills

• Strong communication and interpersonal skills to work effectively across departments and with vendors.
• Attention to detail with a high degree of accuracy in data entry, order verification, and record keeping.
• Proficient in Microsoft Excel, Word, and ERP purchasing systems.
• Analytical and problem-solving skills, particularly related to order and invoice discrepancies.
• Ability to prioritize work and manage multiple tasks in a fast-paced environment.

Working Conditions

• Primarily office-based with periodic visits to clinical or distribution areas as needed.

Physical Demands

• Requires the physical ability to perform job duties, including extended periods of computer work and occasional lifting of supply samples or documentation.