What are the responsibilities and job description for the Real estate administrator part or full time position at Beach Lane Management?
Administrative Assistant – Real Estate Management
A busy real estate management company is seeking a dependable, highly organized Administrative Assistant to join our Westchester office. This is a full-time, in-office role supporting day-to-day property management operations, tenant communication, repair coordination, and NYC compliance follow-up.
This position is ideal for someone who is strong on the phone, detail-oriented, persistent with follow-up, and able to keep multiple open issues moving in a fast-paced office environment.
Responsibilities
- Answer and manage high-volume phone calls from tenants, vendors, supers, and management
- Receive, document, track, and follow up on tenant repair requests
- Coordinate with building staff, vendors, and managers to ensure repairs are completed
- Monitor, track, and assist with resolving NYC HPD violations and compliance issues
- Communicate professionally with tenants, vendors, city agencies, and internal staff
- Maintain organized notes, records, follow-up logs, and open-item lists
- Follow up consistently on repairs, violations, complaints, and pending issues
- Assist with general office, administrative, and property management tasks as needed
Qualifications
- Bilingual English/Spanish required
- Strong phone, communication, and customer service skills
- Excellent follow-up skills and attention to detail
- Organized, reliable, and able to manage multiple open items at once
- Comfortable working in a busy office with urgent tenant and building issues
- Proactive problem-solver who can keep tasks moving without constant reminders
- Prior real estate, property management, or maintenance coordination experience preferred
- Familiarity with NYC HPD systems, violations, or property compliance is a strong plus
Position Details
- Full-time position
- In-office role in Westchester
- Pay based on experience
- Real estate/property management experience preferred, but we will train the right candidate
To Apply
Please send your resume and a brief note describing your relevant experience.