Operations Manager

Operations Manager

Beach Art Center — Indian Rocks Beach, FL

Full-Time | On-site | Reports to Executive Director or President of the Board

About the Beach Art Center

The Beach Art Center (BAC) is a nonprofit community arts organization dedicated to inspiring lifelong learning, empowering creativity, and fostering connection across all ages. We are seeking a highly organized, business-savvy, hands-on professional to manage daily operations, oversee our facility, support financial processes, and ensure smooth, efficient functioning of the organization.

Position Summary

The Operations Manager is responsible for the daily operational, financial, and facility-related functions of the Beach Art Center. This role ensures all administrative, retail, operational, and building processes run efficiently, professionally, and in alignment with the Center’s mission.

This position oversees business operations, inventory and store management, facility maintenance coordination, vendor relationships, and core administrative systems. The ideal candidate is proactive, detail-oriented, technologically adept, and comfortable running the operational backbone of a small nonprofit.

Key Responsibilities

Daily Operations & Staff Oversight

• Oversee the daily functioning of the Center, ensuring a smooth and positive experience for visitors, students, and instructors 
• Supervise the Office Manager and front desk operations, providing direction, training, and prioritization of tasks 
• Ensure consistent, high-quality customer service and administrative standards 
• Provide ongoing feedback, performance guidance, and support for annual staff reviews

Systems & Organization

• Oversee class registration, scheduling, and internal systems and technology to ensure accuracy and efficiency in coordination with the Education Coordinator 
• Maintain organized records, communications, and administrative processes 
• Develop, document, and improve operational processes and workflows 
• Ensure information across systems (memberships, registration, donations, and payments) is accurate and up to date

Facility & Vendor Coordination

• Ensure the facility is clean, safe, organized, and fully operational 
• Coordinate maintenance, repairs, and vendor services as needed 
• Manage building access and keys, facility rentals, and general operational needs 
• Coordinate insurance, inspections, building access, safety protocols, and emergency procedures 
• Support and coordinate setup and breakdown for classes, events, and programs 

Financial & Administrative Support

• Track revenue from classes, events, and retail sales 
• Ensure accurate handling of transactions, deposits, and documentation 
• Support basic financial reporting and record-keeping in coordination with leadership 
• Assist with payroll processes and documentation as needed 

Retail & Membership Oversight

• Oversee day-to-day gift shop operations, including inventory and sales tracking 
• Support consignment processes and organization of merchandise 
• Maintain accurate membership records and assist with renewals and inquiries 

Qualifications

• 5 years of experience in operations, administration, or a similar role (nonprofit and retail experience preferred) 
• Experience supervising staff or coordinating teams 
• Strong organizational and problem-solving skills 
• Comfortable managing multiple priorities
• Strong communication and interpersonal skills 
• Tech-savvy with the ability to learn new systems quickly; experience with Square, QuickBooks, Microsoft Office, Google Workspace, and registration software preferred 
• Self-starter who takes initiative and ownership of responsibilities 

Work Environment

• On-site role in a community arts center 
• Full-time position with flexibility required, including one evening during the week or weekend hours 
• Salary commensurate with experience
• Involves a mix of desk work and hands-on support 
• Requires occasional lifting (up to 25-30 lbs), moving of items, and support during events 

Why Join Us

• Be part of a growing nonprofit rebuilding and expanding its impact in the community
• Nice to have a love for art and community
• Play a key role in shaping operations and improving how the organization runs 
• Work in a creative, community-focused environment 
• Opportunity to grow with the organization