HR & Finance Specialist

Position Overview

Be Well Clinical Studies is seeking a highly organized and detail-oriented HR & Finance Specialist to support both Human Resources and Finance operations. This role is ideal for someone who enjoys variety, manages multiple priorities effectively, and wants to contribute to a growing healthcare organization.

The position provides administrative and operational support across recruiting, onboarding, benefits administration, payroll preparation, accounts payable, vendor communications, compliance tracking, and process improvement. It also supports the organization's use of technology, automation, and AI-assisted tools to improve efficiency and scalability.

What You'll Do

Human Resources

• Coordinate employee onboarding and offboarding activities.
• Maintain personnel files, HR documentation, and employee information in HRIS and related systems.
• Assist with benefits administration, employee status changes, and annual open enrollment.
• Coordinate job postings, applicant tracking, interview scheduling, and candidate communications.
• Support employee training, certification tracking, compliance documentation, and engagement initiatives.
• Prepare employment-related forms, correspondence, reports, and administrative documentation.
• Maintain strict confidentiality of employee and organizational information.

Finance

• Support pre-payroll administration and payroll preparation.
• Compile payroll documentation for management review.
• Facilitate invoice approvals and coordinate accounts payable processes.
• Assist with vendor communications, payment inquiries, and routine issue resolution.
• Organize financial records and supporting documentation.
• Support expense reporting, reimbursements, audit requests, compliance reviews, and financial reporting.
• Assist with banking, insurance, and vendor relationship activities.

Process Improvement and Special Projects

• Support AI-assisted workflows and automation initiatives.
• Develop and maintain workflow documentation and standard operating procedures.
• Identify opportunities to improve efficiency, consistency, and administrative effectiveness.
• Maintain organized electronic records and shared departmental resources.
• Support special projects and organizational initiatives as assigned.

Qualifications

Required

• Two or more years of experience in human resources, accounting, payroll, bookkeeping, office administration, or a related business support role.
• Strong organizational, planning, and time-management skills, with exceptional attention to detail and accuracy.
• Professional judgment and discretion when handling confidential information.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Outlook, Word, Excel, Teams, and other business software applications.
• Ability to manage multiple priorities, solve problems, and meet deadlines.
• Ability to work collaboratively with employees, leadership, vendors, and external partners.

Preferred

• Associate degree in Human Resources, Business Administration, Accounting, Finance, or a related field. Equivalent education and relevant experience will be considered.
• Experience supporting multiple business functions.
• Familiarity with Paycom or a similar HRIS/payroll platform.
• Knowledge of benefits administration, payroll processing, accounts payable, bookkeeping, or QuickBooks.
• Healthcare, clinical research, or other regulated-industry experience.
• Familiarity with Microsoft Copilot, AI-assisted productivity tools, workflow automation, or process improvement initiatives.

Work Environment and Physical Requirements

• Ability to work onsite in Lincoln, Nebraska, Monday through Friday from 8:00 a.m. to 5:00 p.m. Remote work is not a regular component of this role.
• Prolonged periods of sitting and working at a computer.
• Ability to communicate effectively with employees, applicants, vendors, and business partners.
• Ability to occasionally lift and carry files, office supplies, and materials weighing up to 25 pounds.
• Regular handling of confidential human resources, payroll, financial, and business information.

Pay: $50,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person