What are the responsibilities and job description for the Administrative Specialist position at BE&K Building Group?
We are seeking a qualified Administrative Specialist to join our team. The ideal candidate will be an organized, detail-oriented individual who is able to multitask and work independently. Proficient in MS Office. Must have experience in supporting Cost Control. Knowledge of construction management is a strong plus.
The primary purpose of this position is to provide strong administrative skills (calendar management, maintaining inventory and organization throughout the office).
Provide exceptional internal and external customer service, over the phone and in person.
Desire to learn construction management terminology and processes.
Public Notary and plus
Responsibilities
- Review and tracking documents
- DocuSign
- Work in Viewpoint/Procore
- Manage & Maintain office supplies
- Manage & Maintain breakroom supplies
- FedEx
- Copier Management
- Greet Guests
- Scanning/printed as assigned
- Social & Volunteer Committees
- Learn workflow of documents for a given project(s)
- DocuSign (review & prepare documents)
- Communicate with project team on updates regarding documents.
- Procore (we can provide training) – enter and track COI info, upload documents and assist project team with any procore needs.
Requirements
- Minimum of 3 to 5 years of administrative experience
- Construction industry experience (preferred but not required)
- Strong communication skills
- Proficiency in Microsoft office
Physical Requirements:
- Ability to sit for extended periods of time
- Ability to use a computer for prolonged periods
- Occasionally required to stand, walk, and reach with hands and arms
- Ability to lift and carry office supplies and equipment up to 20 pounds
Equal Employment Opportunity Statement:
BE&K Building Group is an equal opportunity employer. We are committed to creating an inclusive environment for all employees and prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship.
Employment is contingent upon the successful completion of a background check and drug test