Paralegal Assistant

Position Overview
We are seeking a highly experienced Senior Corporate Paralegal with at least 8 years of in-house or corporate law experience to join our legal team. This role combines deep legal expertise with the ability to leverage AI-powered tools for greater efficiency in corporate governance and record keeping, state corporate law compliance, and in-house legal department operations. The ideal candidate is proactive, detail-oriented, and embraces technology to optimize workflows while ensuring accuracy and compliance. 

Essential Elements 

Corporate Governance & Compliance 

• Prepare and maintain corporate records, board resolutions, meeting minutes, and subsidiary management documents.
• Assist in the preparation of Board and Committee materials for the holding company and subsidaries
• Manage all director and officer qualifications and security communications with the various departments of insurance such as “know your customer, ”biographical affidavits and fingerprints
• Manage entity compliance with secretary of state, registered agent and related filings across all United States jurisdictions. 
• Ensure compliance with state and federal corporate filing deadlines. 
• Serve as Corporate Secretary for the company’s SEC-regulated investment fund complex. 
• Prepare regulatory reporting as delegated, including state fraud reporting.
• Coordinate and track employee training with respect to privacy and fraud ,and other areas as may be assigned.

Legal Operations 

• Evaluate and implement systems and processes for efficient legal operations. 
• Responsible for ensuring efficient department operations through tasks such as scheduling meetings, preparing agendas, recording meeting minutes, and tracking action items to completion.
• Legal department vendor management including payment processing.
• Monitor legal department spend to comply with budget constraints

AI Integration 

• Identify, assess and lead implementation of AI strategies and tools for the Legal Department. 
• Collaborate with cross-functional teams on AI tool integration and adoption. 

Requirements

Educations & Certifications

• Paralegal certificate or degree from an accredited program preferred; bachelor’s degree required.

Experience

• Strong knowledge of corporate governance, entity management, and contract processes.
• Experience and willingness to adopt AI-enabled tools for in-house legal departments.
• Excellent drafting, organizational, and project management skills.
• Strong interpersonal skills and communication skills, with a business-partner mindset.
• High level of integrity, discretion, and understanding of ethics in legal practice.