Executive Assistant

The Executive Assistant provides high-level administrative support to senior executives on the Enterprise Operating Committee, ensuring smooth day-to-day operations and enabling leadership to focus on strategic priorities. This role requires exceptional organizational skills, discretion, and the ability to manage multiple tasks in a fast-paced environment. 

This position will report to the Director, Office Administrator. 

Essential Elements 

• Manage complex calendars, schedule meetings, and coordinate travel arrangements. 
• Draft, review, and manage correspondence, presentations, and reports. 
• Prepare agendas, take minutes, and ensure follow-up on action items. 
• Assist with special projects, research, and data analysis as needed. 
• Provides support, however needed, to all members of the department’s team, utilizing prioritization skills to ensure maximum efficiency.
• Handle sensitive information with the highest level of discretion. 
• Serve as a point of contact between executives and internal/external stakeholders. 
• Oversee administrative processes and ensure efficiency in executive workflows.
• Performs event planning, particularly for Board meetings and conferences. This involves site selection, negotiating with vendors, communicating with Board members / participants and their Executive Assistants, preparing travel itineraries, creating event budgets, etc.
• Completes expense reports for members in the department
• Exercises independent judgment in interpreting and releasing information to associates both within the company and external

Requirements 

Education and Certifications 

• Bachelor’s degree preferred or equivalent experience.  

Experience  

• 5 years supporting senior executives in a corporate environment.  
• Advanced proficiency in Microsoft Office Suite and collaboration tools.
• Strong written and verbal communication skills.
• Excellent time management and prioritization abilities.
• High level of professionalism and discretion.
• Demonstrated ability to hold to high standards of customer service with both employees internally and outside parties