Administrative Receptionist at Midtown Hedge Fund (5x a week onsite)

Our client, a UK-based investment firm, is seeking a polished and proactive Administrative Receptionist to support their growing New York office. This individual will serve as the front-of-house presence while also providing administrative and office management support to a small, collaborative team.

This is a highly visible, permanent role within an entrepreneurial environment, ideal for someone who is organized, resourceful, and enjoys wearing multiple hats. The right candidate will bring a strong sense of ownership, professionalism, and a “no task too small” mindset, along with the ability to operate efficiently in a fast-paced New York office. This role is fully in office, five days per week.

RESPONSIBILITIES:
• Serve as the front-of-house representative, creating a welcoming and professional experience for employees, visitors, and investors
• Manage reception duties including phone coverage, visitor coordination, and conference room scheduling
• Oversee office calendar management and meeting logistics
• Coordinate domestic and international travel, including itineraries, reservations, and related logistics
• Support recruitment coordination as needed, including scheduling interviews and assessments
• Manage incoming and outgoing mail, packages, couriers, and deliveries
• Liaise with building management, vendors, and external service providers
• Partner closely with the UK Business Administration team to ensure alignment across offices
• Assist with office operations including supplies, catering, and general upkeep
• Track and manage office expenses, invoices, purchase orders, and petty cash
• Support internal events, meetings, and team initiatives
• Maintain and update office procedures and documentation as needed
• Assist with ad hoc projects and provide general administrative support across teams

REQUIREMENTS:
• 2–5 years of experience in reception, administrative support, or office coordination within a professional services or financial services environment preferred
• Bachelor’s degree preferred
• Polished, professional, and client-facing demeanor
• Strong communication skills with the ability to interact confidently with internal and external stakeholders
• Highly organized with strong attention to detail and follow-through
• Ability to manage multiple priorities and operate effectively in a fast-paced environment
• Proactive, resourceful, and solutions-oriented mindset
• Strong technical proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Discreet, dependable, and able to handle confidential information with professionalism

HOURS:
• 8:00/8:30am – 5:00/5:30pm
• Flexibility for OT as needed

COMPENSATION:
• $70,000–$115,000 base (DOE)
• Discretionary bonus
• Comprehensive benefits package

About the Opportunity:
This is an excellent opportunity to join a high-performing, international investment firm at a pivotal stage of growth. The role offers strong exposure across the business and the chance to become a key contributor within a close-knit and dynamic New York office.

Salary : $70,000 - $115,000