Temp-to-Perm Executive Assistant at Boutique Private Equity Firm in Midtown East

Our client, a boutique Private Equity firm located in Midtown East, is looking to hire a Temp-to-Perm Executive Assistant to provide support to 3-4 Senior Executives. This candidate must have applicable experience, strong attention to detail, a proactive approach, and a roll-up-your-sleeves mentality. This is a fantastic opportunity to be part of a collaborative and dynamic team! This role is in the office 5x/week.

RESPONSBILITIES:

• Managing the executive's day-to-day calendar prioritizing the most sensitive matters
• Providing administrative support, such as writing and editing emails, drafting memos and preparing communications on the executive's behalf
• Organize in person meetings, including scheduling, sending reminders and organizing catering when necessary, and coordinate events
• Maintaining comprehensive and accurate records, documents and reports
• Manage the preparation and submission of expense reports
• Answering incoming phone calls and accurately taking messages
• Coordinating travel arrangements (both domestic and international) and create trip itineraries
• Back-up other administrative staff when needed
• Light personal support if needed
• Ongoing ad hoc projects as requested

• 7 years of applicable administrative experience - in private equity or investment/asset management is a very strong plus
• Excellent written and verbal communication skills
• Organized & dependable person with keen attention to detail
• Great work ethic, willing to go the extra mile to get the job done
• Proven ability to manage competing priorities with ease
• Prior history of working with private and sensitive information and maintaining full confidentiality
• Proficient in Microsoft Office Suite, Salesforce, Zoom, Teams