What are the responsibilities and job description for the Receptionist/Front Desk Coordinator at Midtown Hedge Fund--5x a week in office position at BCL Search?
Our client, a global investment firm with offices across the U.S., Europe, and Asia, is seeking a polished and highly organized Receptionist / Front Office Coordinator to support their newly opened New York City office. This is a unique opportunity to join a growing firm at an early stage in their NYC expansion and play a key role in shaping the front-of-house experience and overall office environment.
This is a highly visible, client-facing role where you will serve as the first point of contact for guests, clients, and internal stakeholders. The ideal candidate is professional, warm, and detail-oriented, with strong communication skills and a natural ability to create a welcoming and seamless experience. This role requires someone who takes pride in presentation, operates with discretion, and is comfortable managing both reception and broader office coordination responsibilities in a corporate setting.
RESPONSIBILITIES:
- Manage the front desk and serve as the first point of contact for all guests and visitors
- Answer and direct incoming calls with professionalism and efficiency
- Maintain a polished and organized front-of-house environment, including reception and meeting spaces
- Coordinate meeting room bookings and ensure all logistics are set up seamlessly
- Handle incoming and outgoing mail, deliveries, and courier services
- Coordinate transportation logistics including taxis and car services
- Partner with the Office Manager on facilities, maintenance, and vendor coordination
- Liaise with building management and security to manage guest access and visitor registration
- Issue visitor passes and maintain accurate records of guests and contractors
- Support onboarding and logistics for visiting staff (desk setup, access cards, etc.)
- Assist with office supplies, stocking, and general workplace upkeep
- Take on ad hoc administrative tasks and special projects as needed
- Serve as Fire Marshal and First Aider (training provided if needed)
REQUIREMENTS:
- 2 years of experience, preferably within financial services or another corporate environment
- Strong proficiency in Microsoft Office Suite and comfort learning new systems
- Polished, professional demeanor with excellent interpersonal skills
- Strong written and verbal communication skills
- High level of organization and attention to detail
- Ability to multitask and manage competing priorities
- Discretion and ability to handle sensitive information
- Proactive, solutions-oriented mindset
- Friendly, approachable, and client-service focused attitude
HOURS:
8:30am–5:30pm
Fully onsite, 5 days per week
SALARY:
$80K–$125K base (DOE) bonus amazing benefits