What are the responsibilities and job description for the Executive/Personal Assistant to Founder of Boutique, Greenwich Hedge Fund + Projects position at BCL Search?
Our client, an investment firm in Greenwich, CT, is looking to hire a star Executive/Personal Assistant to handle ranging day-to-day logistics for their Founder. The successful candidate will be exceptionally organized, detail oriented and proactive. They will possess strong verbal and communication skills, be resourceful, flexible, and professional. Candidate must have previous experience providing high-level support to a top Executive. This is a fantastic opportunity to become an integral part of a small company with the ability to grow, as this role requires a 'no task is too big or too small' mentality, and will truly be all hands on deck. This role will be in person 5x a week.
RESPONSIBILITIES
(DOE)
HOURS
8/8:30am-5:30/6pm 24/7 mentality
#IND1
RESPONSIBILITIES
- Provide top notch Executive & Personal support to Founder
- Organize and coordinate full travel arrangements (domestic and international) for business and personal needs
- Maintain a high-volume schedule and personal calendar and maintain contacts
- Prepare and submit personal and business expenses
- Schedule meetings and appointments
- Screen and handle calls, provide information, take messages
- Prepare correspondence
- Liaise with drivers, household staff, decorator, etc., and set protocols
- Coordinate kids' schedules
- Coordinate dining reservations and help plan events
- Brainstorm and purchase gifts and handle returns
- Assist with various office needs and tasks
- Run errands when needed
- Tackle ongoing ad hoc projects as requested
- 3 plus years of prior administrative support
- Superb written and verbal communication skills
- Excellent knowledge of administrative procedures
- Detail-oriented, organized and punctual
- Ability and willingness to take initiative
- Proficient with Microsoft Suite
- Must be dependable, hold confidentiality and possess discretion
- Ability to work well independently and as part of a team
- Very detail oriented
- Excellent process management skills
- A flexible and positive approach to the job is a must!
(DOE)
HOURS
8/8:30am-5:30/6pm 24/7 mentality
#IND1
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